Job Description

Job Objective

Provides administrative support to the Executive Management\xe2\x80\x99s office and coordinate internal audit function.

Key Responsibilities Areas

Coordination of Internal Audit

• Be the single point-of-contact for outsourced internal auditor and internal functions under Executive Management\xe2\x80\x99s office.
• Coordinate with outsourced internal auditor to schedule audits, interviews, and trips; collect data; and meet audit objectives.
• Assist with audit preparation and reports.
• Monitor audit plan, schedule, remedial actions.

Admin Support

• Collating Board reports on a bi-monthly basis for Executive Management\xe2\x80\x99s office.
• Coordinate meetings schedule for Executive Management\xe2\x80\x99s office.
• Coordinate daily dispatch and sorting out mail.
• Coordinate authorized signatories for documents.
• Attend to phone calls.
• Responsible for the procurement of office stationery and refreshment.
• Coordinate birthday cards for staff and management.
• Processing of invoices.
• Manage centralized filing system.
• Manage mailing.

Membership Management

• Manage the Membership database is accurate and timely.
• Review and recommend the membership\xe2\x80\x99s benefits from time to time.
• Facilitate and manage the admin support for the yearly Annual General Meeting (AGM) and Extra Ordinary General Meeting (EOGM). Attend to the queries from Members.

Supervises Office Cleaning staff

• Supervise and assign work duties of office cleaning staff. Responsible for the procurement of cleaning inventory.

Vendor Management

• Coordinate with external contractors, vendors, suppliers for procurement, repair and maintenance works for office equipment and facilities management.
• Assist in obtaining quotations.
• Coordinate contracts renewal on a timely manner.

Monthly Reports

• Provide consolidate monthly report for bookings of meeting rooms for charging purpose.
• Any other duties may be assigned from time to time.

Requirements

• Minimum Diploma with 5 years of relevant experience.
• Ability to handle sensitive and confidential information.
• Proficient in Microsoft Office, Word, Excel and Powerpoint.

Competencies

• Strong communications and written skills.
• Good interpersonal skills and ability to interact at different level.
• A team player.
• High degree of multi-tasking and time management capability.
• Strong organizing and coordination skills.
• Meticulous and the ability to work independently with minimum supervision.

Interested Applicants, please submit a copy of your updated resume (in MS Word Format) and send to joshua@talentsatwork.sg

Talents@Work Pte Ltd (21C0501) Joshua (R22107946)

• We regret to inform that only shortlisted candidate will be notified. Thank you