Job Description

Day to day activities:

• Manage the end-to-end bid process, including planning, preparation, and submission of bids.
• Coordinate with various departments (e.g., technical, finance, legal, compliance, etc.) to gather required information and inputs for bids.
• Ensure all bid submissions comply with client requirements and internal guidelines as well as ensuring all deadlines are met.
• Serve as the main point of contact for all bid-related inquiries and communications.
• Update the bid repository, track record and Customer Relation Management system with bid-related information and outcomes.
• Facilitate internal bid review and approvals.
• Ensure effective communication and collaboration between all parties involved in the bid process.
• Accuracy and completeness of documentation prepared for submissions.
• Preparation of documents required for submission to regulatory authorities.
• Coordinate the submission process, ensuring all deadlines are met.
• Track the status of submissions and provide updates to relevant stakeholders.
• Communicate with regulatory authorities to clarify requirements and respond to inquiries.
• Maintain detailed records of all submissions, including copies of submitted documents and correspondence with authorities.
• Ensure records are organized and easily accessible for audits or reviews.
• Update databases and tracking systems with submission information.
• Ad-hoc duties if required.

Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and multitasking skills.
• Effectiveness in managing bid schedules and coordinating with internal teams.
• Attention to detail and accuracy.

Qualification:

• Bachelor\xe2\x80\x99s degree/ Diploma or equivalent.

Experience:

• Experience in an administrative role, preferably in bid coordination.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

Surbana Jurong