Job Description

The Role This role reports to the HOD FM / Manager. This is an administrative role which will requires the generating of Goods Receipt, Purchase Request and Purchase Order etc. as well as generating the timesheet and keying in the overtime for the team. Sending invoices summaries to the Finance team. Submit tenant water meter readings for approval to HOD. Work Order System to be generating the summary of it every month and submit the monthly report to HOD. Filing all service reports and delivery orders. Following up on all open POs as accruals. Stationeries and staff welfare requisition point of contact.Key accountabilities 1) Generating of PR / GR / PO
2) Ordering of Air Liquide oxygen cylinders
3) Invoicing summaries to Finance
4) Tenant Water Meter Readings compilation to HOD
5) Overtime compilation in TMS system for the technicians
6) Work order systems to compile and submit monthly report and PowerPoint presentations when necessary
7) Provide filing and safekeeping of hardcopy service reports and delivery orders
8) Provide stationeries and welfare purchase requisition for department
9)Open PO and Accrual of finance documents to be followed up
10) Meeting minutes to be done as and when necessaryQualifications & Experience 1)Diploma in Business Administration / Finance / or Engineering
2) At least 3 years of working as an admin executive at engineering / finance / banking / healthcare / facilities management institutions.
3) Knowledge in using SAP / Sesami systems advantageous

Parkway Shenton