Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Summary of Position

• The Finance & Contract Executive is to assist the Account Lead on the delivery and performance of IFM financial, procurement and contract deliverables for multiple sites in Singapore.
• The role will be required to liaise with client, tenants and vendors across sites for the areas of responsibility.
• Working with the operations team and service partner, the role is responsible for the management and delivery of finance, procurement, administration and contract services to the highest standard.
• The role is responsible for the managing of finance budget, procurement and vendor performed contract services, and to provide monthly updates/reports and status projections.
• The role is responsible for the preparation, collation, analysis and submission of related financial, procurement and contract status reports as per required frequency.
• Develop an understanding of and sound working relationships with key account team members and all key suppliers / service providers to the site.

Major Activities and Responsibilities:
Client Service - Facilities Management

• Provide support to client and greater team as required to ensure delivery and achieve of high service standards around financial, procurement and administration.
• Timely escalation to Manager and/or JLL management in the event of any escalations which have impact on financial and KPI/SLA as well as other deliverables
• Provide expenditure and budget forecast to Account Lead as and when needed.

Finance, Procurement and Contracts Management

• Serve as the liaison for all financial, administration, procurement and vendor contracts related services.
• Ensure compliance to related JLL and clients financial, procurement and contract processes and requirement.
• Develop of finance, procurement and contract process standard, establish and continuous update of operational procedures, roll out and training for operations staffs.
• Ensure strict compliance with client policies and procedures, government regulations & JLL internal SOP pertaining to ISO, procurement, financial policies, etc.
• Prepare, collate, analyse and submission of related financial, procurement and contract status reports
• The role is required to manage administration for whole team performance, e.g. order stationaries
• Generate and issues of quotations, purchase orders and invoices using various systems.
• Vendor sourcing, securing of quotations and negotiation of pricing, when needed.
• Assist site lead / site team to ensure smooth flow of procurement work and documentation.
• Assist in drafting contract templates for new contracts and renewal of contracts
• Setting up of new vendors by consolidating all required documents and submit to HQ Procurement for set up process
• Other duties assigned by Account Lead, such as coordinating with vendors to follow up on quotation request.

Financial Targets

• Effectively support the management to control of site operating expenses to meet/exceed glide path savings targets.
• Support JLL Sourcing Team on all Sourcing Initiatives; implement all service level changes and/or supplier transitions as required.
• Ensure all financial processes are following and compliant as per JLL and clients competitive bids process, issuing of PO's, and receipting work.

Education & Qualification

• Diploma holder in Financial Discipline from a recognised tertiary establishment.
• A minimum of 3 years relevant working experience in finance, procurement and contract management.
• Experiences in facilities operations and management - plus
• Knowledge in finance requirements

Skills

• Pleasant personality, strong customer service, interpersonal skills and problem solving ability.
• Strong finance, procurement and contract management knowledge
• Computer skills in Microsoft Office, e.g. PowerPoint, Excel
• Independent, self-motivated, flexible, responsible and willing to work under pressure
• Knowledge of standard business and accounting practices.
• Knowledge of excel and ability to analyse data.
• Meticulous and process oriented.

Location:

On-site -Singapore

If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

About JLL -

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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