Job Description

Responsibilities: * Draft letters and other correspondences * Coordinate Jurong Pass Applications (For Clients or Visitors only) & travel arrangements including flight, hotel bookings (only when Responsibilities: Draft letters and other correspondences Coordinate Jurong Pass Applications (For Clients or Visitors only) & travel arrangements including flight, hotel bookings (only when required) Maintain & control efficient filing system of all documents Prepare purchase order Apply and Renew Transport Approval through Licence One Perform orientation and issue items for new staff Provide Welfare support in Company related events and ad-hoc assignments/task as and when required Planning and coordinating administrative procedures and systems and devising ways to streamline the processes Spearheading projects relating to general office administration Hands-on day-to-day general administrative and office support duties Oversee the administrative team, Cleaner and activities e.g. requisitions of office/pantry supplies, servicing of office equipment, Courier delivery Develop strong relationships with cross-functional teams and departments General office maintenance including monitoring office inventory, tracking and ensuring adequate supplies as required, facilities and equipment Source and work with vendors on procurement needs for various resources Handle mails and deliveries Manage of Telco vendor & Phone System for the office Coordinate with IT and external vendors to ensure the readiness of all IT-related infrastructure Other ad-hoc duties directed by the Managing Director, as and when required Requirements: Minimum Diploma in Administration Minimum 7-8 years of working experience Attentive to details and able to resolve issues independently and recommend improvement Good communication skills and able to work well with other departments Possess good time-management skills and the ability to prioritize tasks assigned Business level of speaking, reading and writing in Japanese in order to liaise with HQ Working location at Jurong Island