Job Title: Administrative Manager Reports To: Managing Director Responsibilities: In this role, your primarily role is will be supervising and managing all administrative personnel and be responsible for the effective management, supervision and development of direct reports in providing high service standards at all times, as well as involved in the overall administrative support for the organisation and serve as the point of contact between the organisation and internal/external clients. You job functions may not be limited to as set forth below. Administrative Function
\xe2\x96\xa0 Receive incoming calls and emails; take message; respond appropriately and route correspondence to the appropriate staff member.
\xe2\x96\xa0 Receive clients, guest and service providers at the office
\xe2\x96\xa0 Opening and distribution of incoming mails
\xe2\x96\xa0 Overseeing the team in assisting residents with booking of estate facilities via phone, walk-in or web portal and collect/handle payments and/or deposits
\xe2\x96\xa0 Overseeing the team in assisting Issuing of application form for resident\xe2\x80\x99s move \xe2\x80\x93in and move-out, renovation, access card, remote controls etc and prepare invoice and collect payment when necessary.
\xe2\x96\xa0 Overseeing the team in assisting Applying/ opening/ lodging/transferring/renewing of estate\xe2\x80\x99s account e.g. Utilities, broadband, phone, bank account. Document Management
\xe2\x96\xa0 Assist in compiling AGM/EOGM documents
\xe2\x96\xa0 Assist in Print, label and envelope AGM/EOGM documents timely
\xe2\x96\xa0 Assist in Filling of AGM/EOGM submission/by-laws for MCST with BCA
\xe2\x96\xa0 Assist in Prepare, print, send-out, filing of circulars, letters, S47 etc. Payment and Invoice Management
\xe2\x96\xa0 Assist the team in collecting, safe-keep and process payments for facilities bookings, access cards, remote controls, car decals, parking fees etc. Issue invoices and receipts when necessary Ad-Hoc Duties
\xe2\x96\xa0 Support and guide senior administrative executive, administrative assistant and contract management executive in their administrative job role.
\xe2\x96\xa0 Provide critical coverage duties as and when the team members are on leave
\xe2\x96\xa0 Any other duties assigned Requirements:
\xe2\x96\xa0 Diploma or above
\xe2\x96\xa0 Minimum 2 years\xe2\x80\x99 experience as an Administrative Managerial, Senior Administrative Executive or in other secretarial position
\xe2\x96\xa0 Full knowledge of office management systems and procedures
\xe2\x96\xa0 Basic bookkeeping and math skills
\xe2\x96\xa0 Exemplary planning and time management skills
\xe2\x96\xa0 Organised and able to work independently
\xe2\x96\xa0 Strong interpersonal, organisational, people management skills
\xe2\x96\xa0 Ability to stay calm and on-task in high-stress situations
\xe2\x96\xa0 Ability to multitask and prioritize daily workload
\xe2\x96\xa0 Discretion with personal and confidential information
\xe2\x96\xa0 Fluent in English
\xe2\x96\xa0 Excellent communication skills Job Type: Full-time Salary: $3,000.00 - $3,500.00 per month Supplemental pay types:

• Performance bonus

Work Location: In person Expected Start Date: 14/03/2023