Job Description

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• Support office administration functions, such as ordering office supplies (eg stationery/name cards)

• Manage the control of documents (mails, letters, packages, etcxe2x80xa6.) delivered to the department including the disposal.

• Manage arrangements of meeting rooms.

• Organise company vehicles/driversxe2x80x99 schedules.

• Participate in routine and ad-hoc meetings that aim to improve the efficiency and effectiveness of the unit and/or department.

• Provide department information, such as annual event schedule, weekly regular meeting table, leave plat form and staff directory.

• Translate Japanese-English for documents/notices issued by Tokyo Head Office.

• Coordinate and arrange guest visit, such as hotel bookings, restaurant bookings, transportation, scheduling and arranging appointments with clients/consultants.

• Coordinate business trip itineraries, travel, visas, insurance, accommodation, data roaming etc.

• Arrange seasonal greeting card and client celebrations.

• Manage Department News and Announcements via Companyxe2x80x99s web portal.

• Create internal newsletter every quarter.

• Coordinate and arrange for new and transferred expatriates.

• Apply for reimbursement of entertainment, conference expenses etc.

• Liaise to Tokyo Head Office, group companies and other offices.

• Prepare and coordinate to procedure PR documents (mainly internal)

• Arrangement for national staff to register with the HQ system.

• Bachelor qualifications.

• At least 3 years of relevant working experience.

• Business level Japanese skill of at least JLPT N1 or equivalent is necessary as the incumbent will be required to communicate and collaborate with counterparts in Japan, Tokyo Head Office.

• Business communication level of English language fluency.

• Prior experience inworking in construction industry preferred.

The Blue Barrel