Job Description

Roles & responsibilities:- RECEPTION

• to provide a telephonist/receptionist function in the office, ensuring an accurate, efficient and polite service to all users.

• to service meetings for colleagues as and when required

• to open, record post and distribute all incoming and outgoing mails.
  

ADMINISTRATIVE

• to provide project administrative support and coordinate with the project.

• Arrangement of project site transportation and logistics.

• sourcing, procuring and maintaining project filing and documentation.

• responsible for project correspondences and transmittal documents.

• to provide clerical and administrative support to the General Manager, Managing Director and Head of Departments

• to attend and service staff meetings and take minutes and distribute after meetings along with any other relevant materials and attend other meetings/events as and when required.

• establishing and maintaining computerised databases of the organisation's contacts, service providers and other relevant information as required.

• establishing and maintaining filing systems as appropriate.

• general administrative/clerical support including photocopying, mail-outs, stationery and equipment supplies and filing.

• maintaining the overall standard of the office space including liaising with cleaning services and keeping an equipment inventory of all capital, fixtures and fittings.

• to maintain office equipment and liaise with suppliers regarding maintenance.
  

HUMAN RESOURCES

• handle a full spectrum of payment of the basic pay and overtime calculation to processing of workers salary.

• provide HR support and administration which from time to time.

• assist in organising corporate events/

any other ad-hoc projects as assigned by the Head of department/Management

REQUIREMENTS

• ITE/Diploma in ADM or business preferred

• Preferably with some hands-on experience with HR software

• Preferably at least 2 years of ADM/HR working experience

• Meticulous with strong analytical skills