Job Description

SAFRA Choa Chu KangTo plan, organize and control all administrative, finance and personnel functions of the Clubhouse. Occasionally assists in ad-hoc or association level projects such as SAFRA\'s Annual General Meeting.RESPONSIBILITIES:1. Office Management1.1 Ensures SAFRA\'s insurance policies are kept current, with compliance to the clauses in the policies1.2 Maintains and liaises with IT staff on computerization relating to purchase/work order processing, accounting data storage/update and general information storage1.3 Maintains records of all assets/inventory of the Clubhouse1.4 Plans and maintains an efficient registry and filing system1.5 Monitors and reviews administrations contracts1.6 Ensures proper book-keeping of all financial transactions of the Clubhouse1.7 Manages the petty cash so as to ensure that a minimum replacement level is maintained2. Budget ManagementPrepare Club\'s budget, forecasts and track budgets on areas of responsibilities.3. Front Desk Management3.1 Surprise checks on manual receipts and cash floats3.2 Administrator stocks / receipts adjustment and refunds4. Slot Machine ManagementHandles weekly collections and cash counts5. Vendor Management5.1 Monitors and reviews vendor\'s license agreement.5.2 Liaises with vendors on activity sponsorship and regular promotions6. Audit and Procurement6.1 Ensure financial and procurement process are in audit compliance6.2 Advise other departments on the required procurements guidelines7. Fixed Asset management7.1 Asset custodian of those assets under Admin Section7.2 Perform fixed asset inspections as instructed by HQ Finance, liaising with the various asset custodians to ensure accountability and accuracy in the fixed asset records7.3 Prepare proper documents for fixed asset write-offs and destruction certificates when required8. Other Duties8.1 Management of EC matters and ensures that EC minutes are submitted timely8.2 Follow up efficiently and effectively on other tasks and actions as directed by the Club ManagerREQUIREMENTS:

• Candidate must possess at least a Diploma/Degree, preferably in Business Mgt, Accounting, Hospitality or related.
• Preferably to have at least 5 years\' experience in an administrative role
• Possesses supervisory experience
• Positive attitude with a flair for detailed work

\xc2\xb7 Only Singapore Citizens need apply.Employer questionsYour application will include the following questions:Which of the following statements best describes your right to work in Singapore?

SAFRA