Administrative Assistant (marine) (s17770)

Singapore, Singapore

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Reports to the Marine Manager and is responsible for delivering administrative support to the Marine Safety and Operations Department.
:

Issue Notices to Mariners, Port Marine/Shipping Circulars, safety advisories, training materials, documents, and amendments to vessels.
Monitor and confirm acknowledgement receipts for all distributed materials.
Assist in reviewing and updating Controlled Documents with amendments.
Maintain and compile records and statistics of casualties and incidents reported by vessels.
Process and manage the department's invoices.
Oversee the upkeep of the department's reference publication library.
Provide support on other administrative matters.
Perform any other ad-hoc duties assigned.

Requirements:

Diploma in Marine Engineering or a related field (maritime or engineering disciplines preferred).
At least 2 years of relevant experience in the oil trading industry or in a comparable role.
Meticulous, organized, and professional in execution of duties.
Strong drafting skills with good verbal communication.
Proficient in Microsoft Office applications, including Word and Excel.