Job Description

1. JOB DESCRIPTION Job Title Administrative Assistant (Residences) Occupation Administrative Assistant & Requirements 1. JOB DESCRIPTION Job Title Administrative Assistant (Con 1. JOB DESCRIPTION Job Title Administrative Assistant (Residences) Occupation Administrative Assistant & Requirements 1. JOB DESCRIPTION Job Title Administrative Assistant (Condominium Projects) Occupation Administrative Assistant & Requirements (General Summary of Responsibilities) . Provide administration support in the management office of the assigned Condominium, MCST . Ensure compliance with divisional policies & ISO Procedures . Any other duties assigned by the Condominium Manager, Property Executive / Officer and Head Office. Specific Job Requirements Customer Service . Attend to telephone and walk-in enquiries and complaints. Complaint Management . Record all feedback/complaints in record book/complaint log. Facility Booking . Responsible for the bookings of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room). . Collection of booking fees and refundable deposits - ensure compliance with ISO Cash Management Procedures. Renovation . Record all receipt and refund of renovation deposit- ensure compliance with ISO Cash Management Procedures Strata Roll . Updating SP list . Updating change of address . Update master list Issuance of security pass / carpark label . Ensure proper record of receipt of Admin fee. . Ensure proper record of issuance and balance inventory Petty Cash . Keep the petty cash under lock. . Record all petty cash issued - ensure compliance with ISO Cash Management Procedures . Responsible to report daily and final collection of cash status to Condominium Manager. Key Press . Keep an updated list of keys in key press . Put updated copy on key press . Record movement of keys . Monitor return of keys Filing System . Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval . Keeping record of all operation M&E drawing and tracing . Keep a list of files created Meetings . Assist in preparation of logistics and refreshment for Council Meetings / Annual General Meeting . Assist in preparation and dispatch of copies of Agenda and minutes of meeting Event Management . Assist in planning and organizing activities and decoration during major festive seasons: Chinese New Year, Hari Raya, Easter, Moon Cake Festival, National Day, Christmas. Other Administrative Duties . Order and keeping track of stationery inventory including office inventory . Postage record for mailing . Typing of minutes / correspondence / letter . Preparation of circular to Subsidiary Proprietors / residents . Distributing incoming fax / letters and keeping proper records of correspondences Note: Some Job duties may vary depending on site requirements 2. SKILLS Outlook service oriented Microsoft Office Microsoft Excel Renovation Ensure compliance Policy ISO administration support PowerPoint Event Planning Microsoft Word Customer Service Cash flow analysis Management 3. KEY INFORMATION Job Post Duration 30 Calendar Days Number of Vacancies 2 Job Function Admin / Secretarial, Customer Service, Real Estate / Property Management Position Level Fresh/entry level Minimum Years of Experience 2 Employment Type Full Time Minimum Qualification Level GCE 'N' Level Monthly Salary Range (SGD) $1,800 - $2,100 Government Support No schemes selected 4. WORKPLACE DETAILS Workplace Address Local Postal Code 'Not Applicable' 5. SCREENING QUESTIONS There are no screening questions for this job posting. 2. SKILLS Outlook Courts Microsoft Office Microsoft Excel Inventory Administration Event Management PowerPoint Deposits Cash Management Microsoft Word Customer Service Screening 3. KEY INFORMATION Job Post Duration 30 Calendar Days Number of Vacancies 2 Job Function Admin / Secretarial, Building and Construction, Customer Service, General Management, Real Estate / Property Management Position Level Fresh/entry level Minimum Years of Experience 2 Employment Type Full Time Minimum Qualification Level GCE 'N' Level Monthly Salary Range (SGD) $1,800 - 2,100 Government Support No schemes selected 4. WORKPLACE DETAILS Workplace Address Local Postal Code 199589 Block/House No. 6001 Street Name BEACH ROAD Building Name (optional) GOLDEN MILE TOWER 5. SCREENING QUESTIONS There are no screening questions for this job posting. ost Job