Job Description

The Administrative Assistant is responsible for providing administrative support to employees & management in EFL Singapore. The role holder should ensure delivery of high service levels for all admin related activities and manage the front office & the travel desk in the most effective and efficient way. Key Responsibilities: § Ensure maintenance and upkeep of EFL Singapore office as per EFL standards § Oversee admin related work such as ordering and keeping records of office supplies & pantry materials § Assist employees with administrative and housekeeping queries § Monitor and maintain records of couriers sent and received from the office § Ensure timely delivery of documents within office and to external sources § Administrate the roster on the janitorial team, ensure building maintenance & payments are done on a timely manner § Greet & assist visitors and be available at the reception desk as and when it required § Maintain and update key contact lists related to office as well as management § Develop, maintain, and update management assigned documents & files § Maintain and perform banking related work and documentation whilst aligning with legal compliances as required § Coordinate and assist management with local/overseas bookings, travel documentation and reservations § Manage & maintain the payments related to all travels for key stake holders in office and keep proper records § Be the key contact person for all travel related queries for internal and external stakeholders § Ensure all logistical & meal arrangements are arranged and organized for meeting participants Position Requirements: § Minimum 2 years’ experience in a similar role § Proficiency in MS Office § Positive attitude towards work and ability to manage multiple priorities § Excellent verbal and written communication skills