Job Description

UWCSEA East is looking for a temporary Outdoor Education Administrative Assistant to start on the 25th July until end of September 2022.Reporting to the Head of Outdoor Education (OE), the admin assistant is responsible for the support, monitoring and development of systems connected with the OE programmes at UWCSEA East Campus.
Main Responsibilities

• Organisation for whole grade outdoor education excursions, Local/ Overseas.
• Maintain and monitor registers, claims, financial invoices or payments, and records of attendance for OE department
• Work with procurement to purchase supplies and materials.
• Liaise with providers/ travel agents regarding travel arrangements, dietary/ name list/ activity & accommodation bookings
• Coordinate with various internal departments on logistics, finance and facilities for trip budgets/ venue bookings, correspond with parents for online consent, collect passport copies and dependent's pass/re-entry permit
• Proofread and review information to be presented to the UWCSEA community
• Prepare trip booklets/ letters and update UWCSEA trip management platforms LTMS/ OTM
• Work with team members to develop presentations, webinars and student celebration videos
• Maintain and develop accurate filing systems for documents, images, and video.
• Liaise with communications department regarding updates to the college website & department microsite
• Attend to general enquiries from teachers, parents, and students
• Adhere to the confidentiality requirement of the College for Data protection
• Maintain an interest in the Outdoor Education program and be willing and physically able to take part from time to time to support the smooth running of the program and understand the student/ staff experience to the highest level.

Person Specifications

• Minimum Polytechnic Diploma in any related discipline
• At least 1 year of relevant experience and has a keen interest in outdoor recreation activities
• Energetic individual with a passion for outdoor recreation activities & lifelong learning
• Able to work cohesively in a team-based environment as well as independently
• Excellent English (written and spoken), interpersonal and organizational skills
• Proficient in Microsoft Word, Excel and Powerpoint, working knowledge of Windows/Mac platform and collaborative software such as google drive, calendar, docs and sheets

Application
Apply via our job portal by Wednesday, 8 June 2022 23:59 Singapore TimeUWCSEA welcomes applications from all qualified candidates.Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.UWCSEA is an equal opportunity employer, and welcomes applications from those who wish to join a community which is inclusive, and which celebrates diversity.Job Type: Temporary
Contract length: 2 monthsSchedule:

• Monday to Friday

Application Deadline: 08/06/2022
Expected Start Date: 25/07/2022