Job Description

Job Summary We are looking for a self-driven and ambitious Administrative Assistant to join our team to support on daily office procedures! As an Administrative Assistant, you will support Director and employees through a variety of tasks related to organization and communication. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

Duties & Responsibilities Admin

• Manage office supplies stock and place orders;

• Coordinate office activities and operations to secure efficiency and compliance to company policies;

• Manage phone calls and correspondence (e-mail, letters, packages etc.);

• To receive visitors and guests;

• Prepare and submit regular reports to Finance;

• Organize a filing system for important and confidential company documents;

• Manage company’s office administration and documentation filing;
  

• Assist Director in all procurement related administrative and project work;

• Understand the purchasing requirements from various channels; sales and tenders documents, project and tender briefs, purchases raised by relevant requestors;

• Ensure planning and coordination of transport requirements, including freight bookings and monitoring of deliveries;

• Good communication skills with Customers, Suppliers, adaptable, flexible, networking and collaboration.
  

• Candidates must possess at least a professional certificate/NiTEC, or Diploma in Business or Adminsitration or its equivalent;

• At least 1-2 years of administration experience;

• Good communication and interpersonal skills;

• Proficient in Microsoft Office applications;

• Able to multi-task effectively and attention to details;

• Team player with mature personality with excellent interpersonal and communication skills.