Job Description

1. JOB DESCRIPTIONJob TitleAdministrative Assistant (Residences)OccupationAdministrative Assistant & Requirements1. JOB DESCRIPTIONJob TitleAdministrative Assistant (Condominium Projects)OccupationAdministrative Assistant & Requirements(General Summary of Responsibilities)

• Provide administration support in the management office of the assigned Condominium, MCST
• Ensure compliance with divisional policies & ISO Procedures
• Any other duties assigned by the Condominium Manager, Property Executive / Officer and Head Office.Specific Job RequirementsCustomer Service
• Attend to telephone and walk-in enquiries and complaints.Complaint Management
• Record all feedback/complaints in record book/complaint log.Facility Booking
• Responsible for the bookings of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).
• Collection of booking fees and refundable deposits - ensure compliance with ISO Cash Management Procedures.Renovation
• Record all receipt and refund of renovation deposit- ensure compliance with ISO CashManagement ProceduresStrata Roll
• Updating SP list
• Updating change of address
• Update master listIssuance of security pass / carpark label
• Ensure proper record of receipt of Admin fee.
• Ensure proper record of issuance and balance inventoryPetty Cash
• Keep the petty cash under lock.
• Record all petty cash issued - ensure compliance with ISO Cash Management Procedures
• Responsible to report daily and final collection of cash status to Condominium Manager.Key Press
• Keep an updated list of keys in key press
• Put updated copy on key press
• Record movement of keys
• Monitor return of keysFiling System
• Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
• Keeping record of all operation M&E drawing and tracing
• Keep a list of files createdMeetings
• Assist in preparation of logistics and refreshment for Council Meetings / Annual General Meeting
• Assist in preparation and dispatch of copies of Agenda and minutes of meetingEvent Management
• Assist in planning and organizing activities and decoration during major festive seasons: Chinese New Year, Hari Raya, Easter, Moon Cake Festival, National Day, Christmas.Other Administrative Duties
• Order and keeping track of stationery inventory including office inventory
• Postage record for mailing
• Typing of minutes / correspondence / letter
• Preparation of circular to Subsidiary Proprietors / residents
• Distributing incoming fax / letters and keeping proper records of correspondencesNote: Some Job duties may vary depending on site requirements2. SKILLSOutlookservice orientedMicrosoft OfficeMicrosoft ExcelRenovationEnsure compliancePolicyISOadministration supportPowerPointEvent PlanningMicrosoft WordCustomer ServiceCash flow analysisManagement3. KEY INFORMATIONJob Post Duration30 Calendar DaysNumber of Vacancies2Job FunctionAdmin / Secretarial, Customer Service, Real Estate / Property ManagementPosition LevelFresh/entry levelMinimum Years of Experience2Employment TypeFull TimeMinimum Qualification LevelGCE 'N' LevelMonthly Salary Range (SGD)$1,800 - $2,100Government SupportNo schemes selected4. WORKPLACE DETAILSWorkplace AddressLocalPostal Code"Not Applicable"5. SCREENING QUESTIONSThere are no screening questions for this job posting.2. SKILLSOutlookCourtsMicrosoft OfficeMicrosoft ExcelInventoryAdministrationEvent ManagementPowerPointDepositsCash ManagementMicrosoft WordCustomer ServiceScreening3. KEY INFORMATIONJob Post Duration30 Calendar DaysNumber of Vacancies2Job FunctionAdmin / Secretarial, Building and Construction, Customer Service, General Management, Real Estate / Property ManagementPosition LevelFresh/entry levelMinimum Years of Experience2Employment TypeFull TimeMinimum Qualification LevelGCE 'N' LevelMonthly Salary Range (SGD)$1,800 - 2,100Government SupportNo schemes selected4. WORKPLACE DETAILSWorkplace AddressLocalPostal Code199589Block/House No.6001Street NameBEACH ROADBuilding Name (optional)GOLDEN MILE TOWER5. SCREENING QUESTIONSThere are no screening questions for this job posting.ost Job