Job Description

ABOUT FAIRMONT SINGAPORE AND SWISS\xc3\x94TEL THE STAMFORD At RC Hotels, we believe the best hospitality experience starts with having great and happy colleagues! We are looking for a diverse group of passionate individuals to join our two iconic hotels with 13 restaurants and bars; one of Asia\xe2\x80\x99s largest and award-winning Willow Stream Spa; and the cutting edge Raffles City Convention Centre. Come and be a part of the RC family, and let us work with you to build a dynamic and fulfilling career where everyone will have equal opportunities for growth and success. Take the step to be a part of something big today, we\xe2\x80\x99d love to hear from you! Administrative Assistant Summary of Responsibilities: The main responsibilities and tasks of this position are as listed below, but not limited to these:

• Ensuring administrative work such as inventories is done.
• Prepare Assets handover form for colleagues.
• Ensuring all invoices and payments are processed on time for the various properties.
• Work with the Managers and external vendors to resolve pending billing issues.
• Ensuring all team members to submit medical leaves, National service leave and updated on the leaves for the year.
• Work on the Various Annual Maintenance cost.
• Assist on collating, updating and witnessing Hardware Disposals for the various properties.
• Assist on enquiring quotations from vendors for the various properties.
• Assist colleagues to purchase items and PO creation in Material Control System.
• Liaising with the vendors on the arrival timings of the items purchased.
• Ensuring items are correctly charged and delivered for the invoices received.
• Ensuring dispute invoices to be cleared.
• A daily report sent every morning to all team members on number of cases of internet issues faced and reported by guest to the helpdesk.
• Ensuring open and unresolved cases to follow up with system administrator on duty.
• Other duties assigned by the Assistant Director, IT Operations.

Qualifications:

• Must possess minimum tertiary qualifications.
• 2 - 3 years of administrative experience.
• Preferably with hospitality training experience.
• Fluent spoken and written English.
• Private Secretarial Certificate preferred.
• Computer literate.
• Proficient in Microsoft Application products such as Word, Excel, Powerpoint.
• A team player. Able to work closely with colleagues.
• Presentable, well groomed.
• People and service oriented with an eye for details.
• Able to work under pressure.
• Good written and verbal communication skill for customer handling and system documentation.
• Innovative and creative in contributing ideas.
• Good problem solver with a positive work attitude, followup skills and ability to work independently.

Our commitment to Diversity & Inclusion: We are an inclusive company and what we really hope to achieve is to attract, recruit and promote diverse talent. Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor\xe2\x80\x99s limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow\'s hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS If you feel you are ready for your next professional challenge, apply on: https://careers.accor.com/