Job Description

To be responsible for the tracking of discharged medical records and including the assembly, filing and retrieval inpatient medical records. Staff is to also maintain accurate updating of Drug Allergy and Medical Alert data into the Hospital Information System as well as handling of requests for medical information.

Key accountabilities

• To assemble inpatient medical records according to the prescribed filing order.
• Ensure completeness of inpatient medical records and timely return (based on discharge dates) from wards.
• Update Supervisor of any missing documents in the course of filing/ follow up on outstanding medical records.
• To reconcile loose external reports to the patient file.
• Ensure accurate update of drug allergy and medical allergy in the HIS.
• Maintains inpatient medical record movement (retrieval and return of records) in the HIS.
• To handle the request for the release of medical information (eg. Email, Clinic and BO request) in accordance with established policies and procedures and PDPC Act (as required).
• Maintains strict confidentiality of all inpatient medical information and ensures that disclosure of information is in accordance with established policies and procedures and PDPC Act.

Qualifications & Experience

GCE \xe2\x80\x98N\xe2\x80\x99 Level or the equivalent.

Additional Information

• PC Literacy: Has basic knowledge in computer usage. Experience in Microsoft Excel and SAP would be advantageous.
• Organization skills: Able to prioritize and handle different assignments.
• Interpersonal skills: Able to relate well with people.
• Communication skills: Able to convey information and answers to appropriate sources.
• Team player
• Willingness to learn