Job Description

To be considered for this position, please apply via our career portal: https://www.uwcsea.edu.sg/uwcsea-careers/educational-support-roles/posts-educational-suppor-role-default-page/~board/educational-support-roles/post/outdoor-education-administrative-assistant-1-year-contract UWCSEA East Campus is looking for an Outdoor Education Administrative Assistant [1 year contract] to join in August 2023. Reporting to the Head of Outdoor Education (OE), the admin assistant is responsible for the support and monitoring of the OE programmes at UWCSEA East & Dover Campus. Main Responsibilities

• Organisation for whole grade outdoor education excursions, Local/ Overseas.
• Maintain and monitor registers, claims, financial invoices or payments, and records of attendance for OE department
• Work with procurement to purchase supplies and materials.
• Liaise with providers/ travel agents regarding travel arrangements, dietary/ name list/ activity & accommodation bookings
• Coordinate with various internal departments on logistics, finance and facilities for trip budgets/ venue bookings, correspond with parents for online consent, collect passport copies and dependent\xe2\x80\x99s pass/re-entry permit
• Proofread and review information to be presented to the UWCSEA community
• Prepare trip booklets/ letters and update UWCSEA trip management platforms LTMS/ OTM
• Work with team members to develop presentations, webinars and student celebration videos
• Maintain and develop accurate filing systems for documents, images, and video.
• Liaise with communications department regarding updates to the college website & department microsite
• Attend to general enquiries from teachers, parents, and students
• Adhere to the confidentiality requirement of the College for Data protection

Person Specifications

• Minimum Polytechnic Diploma in any related discipline
• At least 3 - 5 years of relevant experience and has a keen interest in outdoor recreation activities
• Able to work cohesively in a team-based environment as well as independently
• Excellent English (written and spoken), interpersonal and organizational skills
• Proficient in Microsoft Word, Excel and Powerpoint, working knowledge of Windows/ Mac platform and collaborative software such as google drive, calendar, docs and sheets

Application Apply via our portal by Wednesday, 17 May 2023 at 11:59pm Singapore Time. UWCSEA welcomes applications from all qualified candidates. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks. UWCSEA is an equal opportunity employer, and welcomes applications from those who wish to join a community which is inclusive, and which celebrates diversity. Job Type: Contract
Contract length: 12 months Application Deadline: 17/05/2023
Expected Start Date: 01/08/2023