Job Description

Role

We are looking for an enthusiastic and professional administrative assistant to join our Singapore office. The successful candidate reports to the Administrative Director, Asia Pacific and is a part of CDPQ Global team. He/She will work together with the rest of the admin team members to support the daily office administration operations.

Main responsibilities

• Process expenses claims for all team members in a timely manner using Concur
• Ensure all policies are followed and items are processed within provided guidelines, act as a subject matter expert for related policies and procedures
• Manage tasks proactively and efficiently to ensure seamless back up coverage for all supported staff as and when required (eg calendar management over international time zones, travel scheduling and booking)
• Build and maintain good business relationships with executives and administrative staff across the organization
• Complete ad hoc administrative requests in a timely and thorough manner
• Participate in the coordination and logistics of office events, large group meetings include but is not limited to room/venue bookings, transportation, food /catering arrangement, etc
• Ability to work independently and assume additional responsibilities as required in a fast-paced, matrix management environment

Requirements

• At least an \xe2\x80\x98O\xe2\x80\x99, \xe2\x80\x98A\xe2\x80\x99 or diploma qualification
• A minimum 5 years of administrative experience, preferably in the banking or financial services industry
• Comfortable working with numbers
• Proficient in Windows 365 Collaboration tools like Microsoft Teams, Word, Excel, Outlook, OneDrive, Sharepoint etc
• Knowledge of using Concur will be an added advantage
• Highly detailed-oriented, attentive with a sense of ownership
• Excellent written and verbal communication skills
• Singapore citizen or PR preferred

Competencies

• Good team player with strong inter-personal and collaboration skills
• Ability to prioritize and work effectively under pressure
• Enthusiastic, positive, proactive individual with a \xe2\x80\x98can-do\xe2\x80\x99 attitude
• Resourceful and able to navigate complexities of assigned tasks

Only candidates selected for an interview will be contacted.

CDPQ wants to offer equal employment opportunities to everyone. It encourages women, visible and ethnic minorities, aboriginal people and people with disabilities to apply. CDPQ is also committed to further incorporating diversity into the organization and making it a source of enrichment and pride for all its employees. Please inform us if your current condition requires an accommodation during the recruiting process.

Studies show that women and members of traditionally underrepresented groups tend to apply for a position only when they meet all the requirements.

If you are motivated by this opportunity, but don\'t meet all the requirements, contact us anyway!

CDPQ