Job Description

Working location: Woodlands (Company bus provided, Sembawang MRT
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Office)Working days: Mon-Fri (8am-5pm)Job Overview:We are seeking a proactive and organized Administrative Assistant to support our office operations and ensure smooth coordination of various administrative tasks. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently. This role will involve managing office supplies, handling correspondence, and assisting with event planning and corporate social responsibility (CSR) activities.Responsibilities:1. Event Coordination & CSR Liaison:

• Assist with organizing company events, including logistics, scheduling, and coordination
• Serve as a point of contact with Northwest CDC for Corporate Social Responsibility (CSR) initiatives and activities, ensuring alignment with company objectives.

2. Mail & Courier Management:

• Handle daily mail operations, including opening, sorting, and distributing incoming correspondence
• Arrange for courier services, receive packages, and ensure timely distribution to relevant departments.

3. Service Subscription & Office Maintenance:

• Maintain and renew subscription-based services such as Singtel, Singapore Business Federation (SBF), and Singapore Institute of Building Limited (SIBL)
• Monitor office supplies inventory and place orders for stationery, pantry items, water bottles, and other office necessities
• Oversee maintenance services for office equipment such as photocopiers, air conditioning units, and pest control.

4.Date Entry and Documentation:

• Enter new work orders into the system and ensure data accuracy
• Ensure proper reporting and documentation in the system
• Prepare and send daily reports and timely update to management

5.Administer Workplace Safety (when required):

• Coordinate with safety officer to ensure safety compliance
• Assist as the PIC and coordination for fire drills activities
• Keep up to date with workplace safety and health-related advice governed by the local Ministry of Manpower under the Workplace Safety and Health Act and other related legislations (E.g. Covid situation)
• Any other ad hoc task if any

Requirements

• Strong organizational skills with the ability to multitask and prioritize.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with office automation systems is a plus.
• Ability to work independently and collaboratively within a team.

HOW TO APPLY:Please click on Apply Now and provide the below details in your resume.We regret only shortlisted candidates will be notified.Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Chong Lih Siean (Jessy)
EA Personnel Reg No: R1547998Employer questionsYour application will include the following questions:Which of the following statements best describes your right to work in Singapore?What's your expected monthly basic salary?Company profileTrust RecruitHuman Resources & Recruitment11-50 employeesTrust Recruit is Singapore's leading relationship-based human resource and recruitment firm. With more than 20 years of collective consulting experience, we provide personalized workforce solutions for our corporate clients, ranging from multinational corporations to the public sector, as well as small and medium enterprises.At Trust Recruit, integrity and reliability permeates every level of our recruitment process. TRUST is our currency of interactions; be it with our valued clients, talented job-seekers or our own employees. Through our premium staffing services, we are committed to connecting and developing quality relationships between candidates and companies.Trust Recruit is Singapore's leading relationship-based human resource and recruitment firm. With more than 20 years of collective consulting experience, we provide personalized workforce solutions for our corporate clients, ranging from multinational corporations to the public sector, as well as small and medium enterprises.At Trust Recruit, integrity and reliability permeates every level of our recruitment process. TRUST is our currency of interactions; be it with our valued clients, talented job-seekers or our own employees. Through our premium staffing services, we are committed to connecting and developing quality relationships between candidates and companies.Company informationRegistration No.201935022ZEA No.19C9950

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