Administrative Assistant/secretary
Singapore, Singapore
Job Description
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Responsibilities:
- Greet and assist visitors, clients, and employees in a professional and friendly manner.
- Manage email and phone communications, respond to client inquiries, take accurate messages and direct calls to appropriate personnel.
- Manage the office area and ensure it is a clean, organized, presentable and professional environment.
- Receive and distribute mails, packages, and deliveries.
- Provide administrative support to management and staff, manage and maintain schedules, appointments, and meeting rooms.
- Perform basic administrative tasks such as photocopying, scanning, and filing, ensure the smooth operation of office equipment, including copiers, printers, and computers and all equipment and supplies needed are well-stocked and properly maintained.
- Assist with on-boarding and off-boarding procedure and perform other related duties as assigned.
- Draft, edit, and format documents, correspondence, and reports.
- File and retrieve documents and records as needed.
- Maintain client files and databases, ensuring they are up-to-date and secure.
- Arrange travel and accommodations for staffs and partners when needed.
Requirements:
- Minimum qualification of Diploma or equivalent.
- Fresh grads are welcomed to apply
- Previous experience as an administrative executive, legal secretary or in a similar role is a plus.
- Strong organizational and multitasking abilities and able to prioritise tasks effectively with attention to detail and accuracy.
- Excellent written and verbal communication skills in both English and Mandarin Chinese.
- Familiar with office equipment and software, proficient in Microsoft Office
- Ability to maintain confidentiality and handle sensitive information.
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Job Detail
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Job IdJD1301279
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSingapore, Singapore
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EducationNot mentioned