Job Description

:

Operational Duties and Office Admin

• Answering phone calls and attend to walk-in
• Managing general email, mailbox, registered mails, room booking and replenish forms
• Ensure cleanliness and tidiness of whole centre
• Ensure working conditions for equipments
• Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
• Meeting and event logistics preparation
• Onboarding and offboarding of staff
• Managing door access, CCTV and phone system

Training

• Updating, collating of forms and reports for Centre Head

Data Management

• Recording and furnishing data for reporting
• Ensuring that assigned cases are given to SWs
• Updating of close and open enquiries, intakes and cases

Programmes

• Calling beneficiaries or clients to attend programmes/events
• Quotation and budget request for all programmes
• Inputting of data into SSNET
• Preparation of registration list

Procurement (Office Purchases)

• Get quotation and put up for budget request to submit to Admin
• Upon PR approval, to submit order

Donation-in-Kind (DIK)

• Checking and recording of all donated items received on the receipt book and inventory management
• Submission to Accounts for checking and verification

Others

• Any other duties as assigned by Management

Qualifications:

Requirements

• Minimum GCE O Levels with years of working experience/Diploma
• Proficient in MS Office
• Relevant experience in Office Admin and Human Resource
• Good in multi-tasking and documentation
• Able to handle confidential information with discretion
• Takes accountability and possess good mindset, attitude and interpersonal skills
• Able to work independently and is also a team player

About Us:

Since October 2011, Thye Hua Kwan Moral Charities (THKMC) was incorporated as a charity with an IPC status to provide multiple social and welfare services to the community at large.

THKMC provides assistance to the various groups in our community through more than 60 programmes and services for the elderly and the sick, families, persons with disabilities, and children. We help anyone in need with full respect to their race, colour, creed, language, culture and religion. We have more than 90 programmes and services, reaching out to more than 55,000 people in the community.

Together, as ONE THKMC \xe2\x80\x93 Empowering the Community.

Thye Hua Kwan Moral Charities