Job Description

We are seeking a proactive and detail-oriented Administrative Executive to efficiently manage our day-to-day administrative tasks and maintain smooth office operations. The ideal candidate will support internal functions, oversee documentation, scheduling, and provide general administrative assistance across various departments.
Responsibilities
Record Keeping & Finance Support

• Prepare and manage expense reports, invoices, and payment records.
• Support documentation processes for accounting and audit requirements.

Office Administration

• Monitor and maintain office supplies, including inventory tracking and procurement.
• Ensure office cleanliness and upkeep, coordinating with external cleaning services as necessary.
• Maintain organized physical and digital filing systems.

Scheduling & Travel Coordination

• Coordinate and schedule meetings, appointments, and internal team activities.
• Manage travel arrangements, including flight bookings, accommodations, and itineraries.
• Process and manage travel and expense claims.

Cross-Team Administrative Support

• Provide administrative assistance to various departments (such as HR, Sales, and Operations).
• Support the coordination of company events, onboarding processes, and training sessions.
• Handle day-to-day tasks to ensure seamless business operations.

Requirements

• Minimum of 3 years' experience in administrative or office support roles.
• Strong organizational skills with excellent attention to detail.
• Effective communication and interpersonal skills.
• Proficiency in Google Workspace and familiarity with Xero.
• Ability to independently manage multiple tasks and prioritize workload effectively.

Benefits

• Meal allowance
• Medical Insurance
• Singapore Citizens or PRs only

Office Location : 15 Bukit Batok Street 22, #03-01 Propell Building, Singapore 659586

Skills Required