Job Description

Job Summary

As the Temporary Administrative Executive you will be part of the office support team responsible for daily administrative management of Capella Hotel Group. The core tasks are to provide receptionist duties and administrative support to the Executive Office - cover General Affairs Manager in her absence to ensure seamless office operations.


This position also supports the Vice President of Human Resources in any administrative aspect, as and when required.

The Role

Administrative Duties

Performs administrative duties such as email correspondence, business letters, and any necessary paperwork. Assists in preparing and developing internal communication emails and presentations. Sorting and distributing incoming and outgoing mails and courier arrangements. Well versed in calendar management, trip planning and scheduling - assist with travel requests and coordination of business trips and meeting arrangements. Screening phone calls and forward email inquiries as appropriate. Coordinate in-office and off-site meetings, conference call invites. Compile monthly expense reports for the President and Vice President of Human Resources in a timely manner. Produces documents, reports and presentations using advanced Word, PowerPoint and Excel. Documents and communicates requests and any enquiries to appropriate personnel and maintains strict confidentiality. Effectively collaborates with people at all levels across functions in a diverse environment.

Receptionist Duties

Performs receptionist duties - greet visitors with a positive and helpful attitude. Keeping reception and front entrance neat and tidy at all times. Maintaining safety and hygiene standards of the reception area. Answering phones in a professional manner, and routing calls as necessary. Managing meeting room availability. Prepare and ensure meeting rooms are neat and clean at all times. Replenishment of office supplies and consumables. Manage stock control within budgeted cost. Overseeing office services i.e., housekeeping and landscape service providers.

Talent Profile

Qualification

Diploma holder preferably in Business Administration or equivalent

Work Experience

Minimum 2 year work experience in similar capacity. Must be a highly motivated individual with ability to multi-task effectively, well organized and flexible in a change and eye-for-detail Ability to work well under pressure with minimal supervision A good team player with approachable character, positive attitude and strong ownership
Technical Skills


Excellent written and verbal competency of the English language Good time management skills Excellent interpersonal, good telephone etiquette and customer service Organised and resourceful Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook
Kindly note that only shortlisted candidates will be contacted.