Job Description

Occupation

ADMINISTRATION & SALES COORDINATION

& Requirements

We are a food ingredients company specializing in dairy ingredients, seeking an organized and detail-oriented Administrative Executive to manage our daily operations while supporting our sales team.

Primary Responsibilities:

Prepare and process Proforma Invoices and Purchase Orders Generate Commercial Invoices and ensure accuracy of documentation Coordinate and follow up on payments with customers and suppliers Maintain proper filing and documentation systems for all transactions Handle import-export documentation and shipping arrangements Liaise with freight forwarders, banks, and regulatory authorities Ensure compliance with international trade regulations

Secondary Responsibilities:

Assist sales person with import-export transactions Act as liaison between suppliers and customers

Requirements:

Minimum 3 years experience in administrative roles, preferably in import-export or trading Strong knowledge of international trade documentation (PI, PO, Commercial Invoices, Bills of Lading, etc.) Familiarity with international payment terms (L/C, T/T, D/P, etc.) and Incoterms Proficient in MS Office (Excel, Word, Outlook) Excellent organizational and time management skills Strong attention to detail and accuracy Good interpersonal and communication skills Ability to work independently and as part of a team Problem-solving mindset

Preferred:

Experience in Import-Export Knowledge of food ingredients trade (advantageous)

Job Type:

Permanent

Job Type: Permanent

Pay: $3,200.00 - $3,700.00 per month

Benefits:

Additional leave
Work Location: In person