Job Description

Essential Job Functions: Coordinate office activities in compliance with the company policies. Communicate closely with the person in charge of the Building Department to assist his/her work. Support office administration functions, such as ordering office supplies. (e.g. stationery/name cards) Manage the control of documents (mails, letters, packages, etc...) delivered to the department, including the disposal. Manage arrangements for meeting rooms and company vehicles/drivers' schedules. Participate in routine and ad-hoc meetings that aim to improve the efficiency and effectiveness of the unit and/or department. Provide department information, such as annual event schedule, weekly regular meeting table, leave plan form, and staff directory. Translate Japanese-English for documents/notices issued by Tokyo Head Office. Coordinate and arrange guest visits, such as hotel bookings, and restaurant bookings, and schedule and arrange appointments with clients/ consultants. Coordinate business trip itineraries, travel, visas, insurance, and accommodation. Arrange seasonal greeting cards and client celebrations. Manage Department News and Announcement via APRHQ's web portal. Support some of the expatriates' administrative work, such as FlowLites, Reports for Future Projects, and Upcoming/ Tendering Projects. Support to submit reports by timely delivery, review, and liaise to Tokyo Head Office and/or Group Company. Support expatriates to prepare regional HR-related documents. Support expatriates' related issues, such as welfare/benefits in coordination with HR.Minimum Qualifications / Job Experience Bachelor qualifications At least 3 years of relevant working experience. Native level of Japanese language fluency both in speaking and writing is essential in able to liaise with Japanese counterpart Business communication level of English language fluency. Prior experience in working in the construction industry is preferred. Excellent verbal and written communication skills. Strong time management skills with exceptional attention to detail and ability to manage multiple tasks at one time.
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