Job Description

• 
  Our client is a well-known Japanese construction company, presently hiring an Admin officer. The Admin Officer is responsible for assisting with administrative operations and knowledge/records management of the Building Department
  
  【What you will be working on】
  
  • Communicate closely with the person in charge of the Building Department to assist his/her work. Office Administration
  • Support office administration functions, such as ordering office supplies and etc.
  • Manage the control of documents (e.g., emails, letters, packages, etc.) to be delivered to the department.
  • Manage arrangements and booking for meeting rooms.
  • Organize company vehicles/drivers’ schedules.
  • Provide department information, such as annual event schedule, weekly regular meeting table, leave plan form, and staff directory.
  • Translate Japanese-English for documents/notices issued by Tokyo Head Office.
  • Coordinate and arrange guest visits, such as hotel bookings, restaurant bookings, and scheduling including arranging of appointments with clients/ consultants.
  • Coordinate business trip itineraries, travel, visas, insurance, and accommodation.
  • Arrange seasonal greeting cards and client celebrations.
  • Support some of the expatriates’ administrative work, such as FlowLites, Reports for Future Projects, and Upcoming/ Tendering Projects.
  • Support to submit reports by timely delivery, review, and liaising to Tokyo Head Office and/or Group Company.
  • Support expatriates to prepare regional HR-related documents.
  • Prepare and coordinate to produce PR documents (mainly internal).
  • Ad hoc duties as assigned

• Requirement

  
  【What they're looking for】
  
  • Possess Bachelor Degree in Business or related field
  • At least 3 years of relevant working experience.
  • Excellent verbal and written communication skills both in English & Japanese (at least JLPT N1 or equivalent level) to liaise with Japan headquarter
  • Experience in the construction industry will be an added advantage.

• Working Hour

  8:30 ~ 17:45

• Benefit

  
  【What they are offering】
  
  • Variable Bonus (Depending on Company & Individual Performance)
  • Annual Leave: 14 days
  • Medical Leave: 14 days
  • Dental Benefits: $150 per year
  • Medical Benefit ($5 co-pay unlimited)