Job Description

In this role, you will provide support for calendaring, managing travel, expenses, all general administrative tasks, along with co-ordination and oversight of special projects/events, as needed to the Chief of Staff for Global Operations. Some of your time will be spent supporting the broader team on events/programs/projects, as well as supporting the Global Operations EVP when his administrator is away.

• You will be expected to understand how to handle, with a great degree of independence, incoming requests for time, meetings, resources and other needs. In addition to supporting the CoS, you will support the team in planning and executing projects around the world.

• Calendar Management: Manage CoS’s calendar by prioritizing schedules and meetings. For example, may decide who gets on principal’s calendar, which meetings are attended, and who can attend in his place.

• Meeting Planning and Organizations: planning and organizing meetings by taking responsibility for assembling the agenda, location, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.

• Correspondence/Approvals: Support CoS by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition.

• Travel: Responsible for making travel arrangements for the CoS. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing expenses.

• Event Co-ordination for activities as well as other projects and programs being managed by the broader CoS team

• Support EA to the Global Operations EVP, as needed