Job Description

Job no: 500240
Work type: Full Time
Location: Marina Bay Sands
Categories: Transportation


JOB SCOPE Job Responsibilities

• Collate and distribute incoming and outgoing mail
• Manage all administrative duties for the division such as maintenance requests, purchase requests, office equipment, mail, email, and phone inquiries
• Liaise with external vendors and Security department, maintain and review quarterly/ad hoc records for all contractor/visitor pass requests and outsourced vehicle season parking clearance
• Provide support to Operations teams and coordinate with both external vendors and internal departments in processing of purchase orders/requisition
• Prepare Ariba Purchase Orders, IT requests, Facilities Requests for requested equipment, supplies and services
• Ensure safeguarding of confidential information and maintain proper physical personnel records for Team Members
• Ensure accuracy and timely update of Virtual Roster, CEMAS System, Time Manager for proper recording of overtime and all leave requests for Team Members
• Development and maintenance of filing and data storage systems for record retention

• Responsible for ensuring compliance of Property standard such as Gift and Reimbursement policies

• Perform any other tasks and projects as assigned by Transportation Management team

• Diploma in Business Management, Administration, or Secretarial qualifications

• Minimum of two years secretarial experience preferred

• Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer
• Possess basic knowledge of finance procedures
• Possess excellent written and verbal communication skills
• Meticulous, attention to details with strong administration and organizational skills
• Possess positive working attitude - proactive, helpful, committed and willing to learn and participate
• Team player with high integrity and initiative
• Ability to work independently within stringent timelines and collaborate across departments to achieve results

• Possess good dexterity in order to operate office equipment including computer, telephones, scanners, fax machines and photocopy machines