Job Description

LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE!Be part of our diverse and inclusive team.Job ResponsibilitiesProvide high-level professional secretarial and administrative support by preparing power point presentation, statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.Help Prepare annual budgets plan and bi-weekly business forecast which includes Operating Expenses and Utilities Expenses, Capital Expenditure projects and Headcount/FTE, monthly accrual plans and submission of statements.Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.Correlate and distribute incoming/outgoing mail, gather reference materials and assist in preparation of supportive documents. Answer correspondence and compose memoranda and letters.Maintains customer confidence and protects operations by keeping information confidential.Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.Liaise with other departments to maintain and promote efficiency in day-to-day operations.Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.Establish and maintain effective communication, coordination and rapport with Team Members and Management.Timely submission of monthly/quarterly/annually accrual to ensure business timelines are met.Maintain confidentiality of sensitive materials and project the Companyxe2x80x99s professional reputationRegular review of undistributed expenses report, capital expenditure projects status and outstanding purchase orders and payment status.Responsible for taking meeting minutes.Perform any other tasks and projects as assignedJob RequirementsEducation & CertificationDegree / Diploma or Professional Certificate in Business Administration, Economics or other related fieldsExperienceMinimum of two years executive secretarial experience preferred.Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer.Knowledge in Ariba, Virtual Roster and Time Manager are advantageousOther PrerequisitesPossess excellent interpersonal, communication and organizational skills.Able to work independently, meticulous and detail-oriented.Responsible, accountable and discreet with sensitive / confidential information.Possess a positive work attitude: committed, enthusiastic, outgoing, and helpful; be willing to learn, to participate and to assist others.Be able to work under pressure in a fast moving environment.Possess well groomed, professional appearance at all times.Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.

Marina Bay Sands