Job Description

At Deloitte, we offer a unique and exceptional career experience to inspire and empower talents like you to make an impact that matters for our clients, people and community. Deloitte offers you a highly inclusive, collaborative workplace and unrivalled opportunities to realize your full potential. We are always looking for people with the relentless energy to push themselves further, and to find new avenues and unique ways to reach our shared goals.

Work you will do

The Office Administrator is responsible for a variety of administrative duties to ensure smooth office administration support.

Responsibilities:

1.General Office Administration:

• Ensure general upkeeping and cleanliness of office environment - workspace, meeting rooms, pantry, and other common areas of the office
• Maintain upkeeping office and pantry equipment
• Keeping inventory (including organization) and manage procurement of office supplies, stationeries, printing of name cards, pantry items, and etc.
• Collect, sort and distribute incoming mails and parcels.
• Coordinate overseas and local courier services. May be required to deliver documents to external parties, as necessary.
• Assist with bulk copying, printing and document binding
• Manage the cost allocation of office supplies and services to various departments

2.Meeting and events support

• Assist with the organization and logistics set-up (including thematic decorations) for meetings, events and festivities celebrations.
• Responsible for procurement of meals and beverages for Executive Directors and meeting/event participants.

3.Other facilities management

• Workspace management: Support the Office Admin Lead in workspace and storage assignment and labeling for leaders and staff.
• Carpark facilities: Liaise with building management for season carpark facilities. Manage carpark allotment.

4.Short-term/temporary accommodation management

• Managing hotels and service apartments arrangements inquiry, selection, booking and billing
• Ensure rates are up-to-date and global online codes

5.Vendor management

• Act as the primary point of contact for Gebiz and selected third party vendors.
• Responsible for requesting BR clearance and raising PO and Ariba orders.
• Work with Finance for vendor invoice payment processing.
• Attend to vendor in office premise.

6.Backup Executive Assistant & Receptionist Duties, as required:

• Provide back-up support for Executive Assistant duties to Executive Directors/Directors/Senior Managers
• Provide back-up support as receptionist

7.Ad-hoc duties

• Support ad-hoc matters assigned by the Office Admin Lead

Enough about us, let\'s talk about you

If you are someone with:

• Prior work experience in office administration or a related field.
• Mature, responsible, and hard-working with a pleasant personality
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Proficiency in managing supplies, procurement processes, and vendor coordination.
• Excellent communication and interpersonal abilities. Proficient in MS Office.
• Detail-oriented and capable of working independently as well as part of a team.
• Familiarity with administrative software/tools is a plus.

Next Steps

So what are you waiting for? Join the winning team now.

Due to volume of applications, we regret only shortlisted candidates will be notified.

LI:NM#

Requisition ID: 102178

In Singapore, the services are provided by Deloitte and other related entities in Singapore("Deloitte in Singapore"), which are affiliates of Deloitte Southeast Asia Ltd. Deloitte Southeast Asia Ltd is a member firm of Deloitte Touche Tohmatsu Limited. Deloitte in Singapore, which is within the Deloitte Network, is the entity that is providing this Website.

Deloitte