Job Description

:DUTIES & RESPONSIBILITIES:

• Reception duties:

• Telephone switchboard, directing, screening calls, taking and relaying messages in a timely manner.
• Provide timely responses to queries or request
• Greet visitors\' arrival at NOV Reception, provide information and safety induction and announce visitors to company employee
• Prepare and issue Door Access Control cards.
• Prepare welcome board for visitors
• Prepare slides/videos to be played in the screens within the facility
• Ensure knowledge of personnel whereabouts and maintaining exact and complete sign-out/sign-in procedures for visitors and on-site staff - maintain security by following procedures; monitoring logbook; issuing visitor badges; H&S induction and facility evacuation participation.
• Sort outward mail including DHL packages and incoming mail for distribution.
• Provide timely responses to queries or requests from customers, suppliers and public.
• Assist in facility maintenance when required
• Schedule meetings and maintain facility calendar
• Organise and arrange transport, lunches, accommodation as required for visitors and employees.
• Provide Executive support
• Provide remote facility support to other 2 facilities in Singapore
• Administrator for corporate mobile users, review monthly bill.
• Order and maintain stationery levels / pantry supplies for all departments within NOV.
• Filing of documents in Rigdocs.
• Purchase Requisition and PO receiving.
• Admin back up support and carry out any other relevant duties as assigned

SKILLS & EXPERIENCE REQUIREDStrategic

• Able to understand the business needs and drivers.
• Delivers solutions and decisions that are effective and constructively impact both NOV and our customer\'s organization.

Operating

• Adept at exercising good judgement (sometimes with incomplete information) whilst being constrained by tight deadlines.
• Able to apportion time effectively to complete tasks.
• Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks.
• Able to define, work within and improve business processes whilst exercising good judgement based on immediate and future business needs.
• Will be energized by challenges and drawn towards opportunities.
• Confident and professional when representing the company in person and in writing.
• Imbued with a strong sense of customer focus (internal/external)
• Committed to self-improvement and development through the role to achieve career goals.
• A candid team player who collaborates with peers to solve problems.
• Is known to consistently adhere to ethical principles and expects others to follow suit.

REQUIREMENT Quality Essential Desirable
Qualifications:

• GCSE level 3 or above relevant business qualifications or equivalent

• Excellent Communication skills

Experience:

• Computer and Microsoft Office knowledge

• Experience of reception and administrative functions desirable but not essential as training will be provided.

Skills, training or special knowledge

• Computer literacy (including good command of Microsoft Office - Excel, Word, PowerPoint and Outlook). Able to create short videos/slides

NOV