Job Description

Job Purpose:

We are looking for a committed, detailed and results-driven professional to provide general central functions support around HR, Procurement, Finance, Office Administration for our Department.

Key Accountabilities:

• Support in end-to-end staff onboarding / offboarding process
• Support in administration and enquiries in areas such as recruitment, procurement, finance, office logistics
• Perform office administrative work and event coordination

Job Responsibilities

The individual will be responsible for providing Central Function Support and Department Office Administration:

• Staff Journey and Engagement - Provide support around staff onboarding/offboarding, e.g. laptop preparation and issuance/retrieval, system and office access, staff gift, organization chart update, staff recognitions, staff engagement survey, staff name list
• Recruitment and hiring support - Follow up on hiring approvals and recruitment status
• Procurement - Dept contract maintenance and renewal, support in raising PR/PO and lodging contracts
• Finance Admin - Support in headcount tracking, charge-out, vendor invoicing and billing
• Office Administration - Office maintenance, e.g. space, environment, cleanliness, office supplies
• Provide calendar management / secretarial support to the Head of Department (as a leave coverage for Department Secretary)
• Provide support to central function enquiries
• Coordinate department events and celebrations, e.g. Townhall and refreshment
• Other Administrative duties where required, e.g. reports, compliance processes

Requirements:

• Proven experience as an administrative assistant or office admin assistant
• Proficiency in MS Office (MS Outlook, MS Excel and MS PowerPoint in particular)
• Excellent time management skills and the ability to prioritise work
• High work quality, attention to detail and take initiative to solve problems
• Ability and eagerness to plan events for the Department
• Strong organizational skills with the ability to multi-task
• Strong interpersonal skills
• Good working attitude with strong work ethics and commitment to meeting deadlines
• Collaborative, team player
• Adherence to financial information confidentiality

DBS Bank