Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Assistant Finance Manager
Work Dynamics - Integrated Facilities Management

Location: Buona Vista

Invoice Payments & Billings
Manage Vendor Payments, coordinating the process with Facility Managers.

Manage Client Billing,

Accurate and timely financial information is provided to all stakeholders.

Invoice Reconciliation & consolidation for client & corporate purposes.

Vendor SOA reconciliation, No due certificate collection

General Ledger Management, Policies & Procedures & Audit
Management of Month End process

P&L review and tracking of balance sheet items

Accounts Receivables reconciliation

Accounts Payable reconciliation

Unbilled reconciliation.

Client Reporting/Forecasting/Planning

Annual Budget preparation, Monthly reconciliation of spend, Control variation of +/- 10% in Q1 and achieve +/- 2% by end Q4

Meeting all relevant assurance activities. Engage with stakeholders to resolve the query raised during audit checks.

Establish & monitor controls to mitigate non-compliant findings in finance process.

Ensure accurate and timely financial information is provided to all stakeholders.

Invoice Reconciliation & consolidation for client & for corporate purposes.

Maintain finance trackers which are a feedback loop to ensure we are raising all savings & change orders as necessary and our spend is within budgetary limits.

What this job involves
Support the successful delivery of a comprehensive range of financial services & support as defined in the Shell Contract

Support the day-to-day Shell financial and accounting operations with particular focus on the client\xe2\x80\x99s reporting requirements at a local and regional level

To achieve KPI, financial, and other targets as established for the account

Oversight of budgetary and reporting function and management of accounts payable and receivable function

In-charge for Store Keeping at site

Stakeholder management (vendors, operations team, client assurance team, contract management and client RE leads, preparing Financial tracker and on time submission to client) for approvals and dip checks

Preparing IFT tracker & providing all necessary comments for variance.

Other responsibilities:
Complete contract management responsibilities

Finance process & regulatory communication within the organization and with the site teams.

Continuous improvement in process to ensure the contract has the most updated financial process

Improvement and savings initiatives for the sites as well as Jones Lang LaSalle

Very good PC skills and be able to work as part of the team to create the annual budget for the account

If this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements below. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL \xe2\x80\x93

We\xe2\x80\x99re JLL\xe2\x80\x94a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\xe2\x80\x99s why we\xe2\x80\x99re committed to our purpose to shape the future of real estate for a better world. We\xe2\x80\x99re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we\xe2\x80\x99re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we\xe2\x80\x99re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.