Assistant Administrative Executive

Singapore, Singapore

Job Description



About Us


We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.


Administrative support to Fixed Assets Department:
  • Provide daily administrative support to the team such as accurate data entries, physical and digital filing, maintaining and organizing all administrative records and documents.
  • Process Expense and Capex Purchase Requisitions in the system.
  • Verify and submit Delivery Orders / Invoices to Finance.
  • Process GRN in the system for Fixed Asset Code.
  • Verify and get authorized signatories for overtime timesheets.
  • Prepare and submit signed claim forms to the Finance and e-file in google drive.
  • Update existing Standard Operating Procedures (SOP) as and when required.
  • Handle emails and incoming calls.
  • Perform any other related duties as assigned by the immediate supervisor or HOD.
Administrative support to Facilities, Dormitory and Securities Department:
  • Provide daily administrative support to the team such as accurate data entries, physical and digital filing, maintaining and organizing all administrative records and documents.
  • Process Expense Purchase Requisitions in the system.
  • Verify and submit Delivery Orders / Invoices to Finance.
  • Assist in company events such as meetings, team bonding activities and staff/workers gatherings as and when required.
  • Liaising with vendor on maintenance servicing for office equipment (e.g. Photocopier machines, Water dispensers, Air-Cons and etc.).
  • Update existing Standard Operating Procedures (SOP) as and when required.
  • Updating of checking in and out of Dormitories in the system and excel file as and when required.
  • Verify and get authorized signatories for overtime timesheets.
  • Handle emails and incoming calls.
  • Perform any other related duties as assigned by the immediate supervisor or HOD.

Qualifications


  • GCE \'O\' Level and above
  • 1 year of relevant administrative experience
  • Computer literate with strong proficiency in Microsoft Office applications
  • Good etiquette and communication skills
  • Ability to multitask and work with a sense of urgency
  • Fast and independent with strong organizational skills
  • Career growth opportunities

Other Information


  • Only Singaporeans
  • 5 days work week
  • Working location: Sungei Kadut (with company transportation provided at Woodlands and Kranji MRT Station)
Other Benefits
  • Portable Medical Benefit Scheme (PMBS) - additional monthly contribution direct to Medisave account
  • Medical Teleconsult
  • Medical benefits (applicable for dental and company provider health screening)

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Job Detail

  • Job Id
    JD1386577
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Singapore, Singapore
  • Education
    Not mentioned