Job Description

At JurongHealth Campus, we believe that our patients are the focus of our work and we render the best care and service to them. We are changing the face of public healthcare and carving out new paths to improve our processes and services. We value our team\'s contributions and ensure that our staff are competitively rewarded and supported.

Join us, where we place the value of every staff member and the care of every patient at the centre of all we do.

The Opportunity:

We are looking for Administrative / Executive Assistant to join us to support Nursing administration in Emergency department.

The incumbent is responsible to coordinate the office operations of the department, maintain office forms and procedures, and assists with administrative tasks. He/she may handle confidential information from time to time and is able to manage documents with strict confidentiality. He/she abides by NUHS core values, puts patients first, and works closely with partners including families, volunteers and organizations.

Additional duties and responsibilities can be assigned to meet any changing conditions as appropriate.

Job Responsibilities:

The incumbent shall be responsible to:

PRIMARY RESPONSIBILITIES AND DUTIES - 80%

• Provide clerical and administrative support in the following:

• Maintains and updates staff personal records e.g. flu vaccination records, emergency contacts, personal particulars, mask fitting records etc.
• Answers phone calls, handles enquiries, conveys messages
• Oversees and distributes incoming and outgoing mails.
• Department meetings

• Assist to organize meetings; reserves meeting venues and prepares required AV equipment.
• Prepare, follow up, update and file current and new staffs\' orientation checklist, competencies, personal particulars etc.
• Update and maintain training databases and records post completion of training.
• Manage and maintain department inventory of stationery, assets and equipment.
• Raise IT access requests and prepares for new hires\' on-boarding e.g. ordering of name stamp, files etc.
• Check, collate and raise items for Purchase Requisition (PR) including managing and filing of billed receipts / invoices
• Undertake any other responsibilities assigned by Reporting Officer.

SECONDARY RESPONSIBILITIES AND DUTIES - 20%

• Participates in hospital-wide activities such as Service Quality (SQ) Awards, Quality Month, Nurses\' Day Celebrations, etc. as assigned.
• Supports department activities and events such as audits, nurses day etc. as assigned.

Job Requirements:

• Diploma with 1 year of relevant administrative experience or minimum O levels with more than 2 years of administrative experience.
• Proficient in Microsoft Office

About us:

Ng Teng Fong General Hospital (NTFGH) and Jurong Community Hospital (JCH), collectively known as JurongHealth Campus, are members of the National University Health System (NUHS).

We centre our culture and mission around our patients and design our processes to bring satisfaction to our patients and their caregivers. Our staff enjoy an open, collaborative and fun working atmosphere that enables each individual to perform and maximise potential. We take pride in treating our staff as one big JurongHealth Campus family, where everyone works together in a passionate and supportive environment.

If you believe in our purpose of delivering \xe2\x80\x9cIncredible Care & Health, Together\xe2\x80\x9d, reach out to us today.

National University Health System