Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Assistant Facilities Manager
Work Dynamics - Integrated Facilities Management

Location: Tanjong Pagar

You will manage the daily operations of the Singapore offices/portfolio. You will oversee all of our facilities management functions, as well as some small to medium sized office improvement projects. We care for our employees, our partners, and our visitors, and you\xe2\x80\x99ll help communicate this through best-in-class facility services. We take a lot of pride in what we do. You will work in close collaboration with the Real Estate and Global Workplace leadership and have an opportunity to make a difference in how we run our offices.
Oversee all sites in the assigned portfolio
Supervise all facilities staff and vendors at assigned sites.
Manage preventive and emergency maintenance of facility equipment, including HVAC and office equipment.
Ensure all site documentation is in place, including O&M, floor plans, and playbooks.
Manage food program, including vendor management, budgeting, and kitchen equipment maintenance.
Oversee the cleaning and maintenance of the facility.
Assist in developing and administering the annual operating budget.
Conduct and document regular facilities inspections and audits.
Collaborate with the Global Environmental Health and Safety team to ensure compliance with health and safety standards and industry codes.
In conjunction with Space Planning team, manage seating and space planning within the facility to create maximum efficiency.
Work with the Build team to coordinate office moves, set up of new offices, and re-shuffling of existing offices.
Implement best practice processes to increase efficiency.
Initiate and manage RFPs from vendors and suppliers as needed.
Negotiate contracts to optimize delivery and cost savings.
Calculate and compare costs for good and services against industry averages (benchmarking) to maximize cost-effectiveness.
Manage contractor and vendor relationships, ensuring delivery schedules, quantity and quality criteria are met.
Confirm the accuracy of vendor invoices, and ensure landlords and vendors are paid on time.
Develop and implement cost reduction initiatives.
Respond to emergencies, facility equipment alarms, and system failures through a robust emergency escalation plan.
Provide prompt response to requests and issues from facility occupants.
Collaborate with the global security team to ensure security standards are met.
Collaborate with corporate IT teams to ensure office needs are being met.
Ensure workstations, security badges, and other tools are set up for new hires.
Manage small to medium sized office improvement projects with the support of the Build team.
If this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements below. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL \xe2\x80\x93

We\xe2\x80\x99re JLL\xe2\x80\x94a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\xe2\x80\x99s why we\xe2\x80\x99re committed to our purpose to shape the future of real estate for a better world. We\xe2\x80\x99re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we\xe2\x80\x99re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we\xe2\x80\x99re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.