Job Description

How we support the Whole You:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

Assistant Facilities Manager

Work Dynamics - Integrated Facilities Management (Singapore)

The key responsibilities include:

Team Engagement

• Support FM to provide guidance to the team
• Ensure high staff morale, trust, and work ethics
• Be involve and maintain an environment that supports teamwork, co-operation and performance excellence within team

Client/Stakeholder Management

• Be the face of facilities for FM services in the Client site - day to day Client liaison and relationship management
• Ensuring Client satisfaction through excellent facilities management as well as workplace engagement activities planning, advice and support
• Compile the appropriate monthly/quarterly/annual reporting where applicable
• Advise and support Client site operation managers team across a range of facilities management issues including:

• Planning, operations and maintenance service delivery.
• Preparing and managing operational budgets and savings
• Conduct facilities management operations audits"

• Communicate to/ educate the stakeholder/ end user to use Client internal portal and tools, for example, Internal event request portal
• Office/ Facility tour and introduction for all new hire
• Regular meeting with Business Unit Stakeholders
• Jointly responsible for facilities related matters coordination - including Space Hacks, escalations, project liaison

Procurement & Vendor Management

• To conduct regular contractor meeting and review suppliers' performance
• Ensure vendors are well-managed, delivering services on time and within budget
• Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as JLL best practice
• Plan and manage all contracts to ensure that they are professionally delivered at the right costs for Client.
• Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed

Finance Management

• Liaise Client vendor and assist with enrollment to purchasing system
• Work closely with Client Account Payable team and Client vendor to ensure no outstanding amount or any payment issue. Example, the Executive center and Landlord.
• Preparation of PRs for client approval in Oracle
• Overseeing the administration of JDE and issuing of Purchase Orders to JLL vendors
• Preparation of monthly variance report

Health & Safety Management

• Attend Emergency situation and prepare Incident Report and upload the IR to both JLL and client system
• Update & maintain relevant documentation as well as training records for Fire Wardens/First-Aiders ensuring all government regulations and Client policies are met.

Risk Management

• Ensure escalation procedures and incident reporting procedures are implemented and maintained
• Adhere to JLL and Client's code of conduct; ensuring compliance with the firms' guidelines, procedures and strategies
• Assist in the development of guidelines and strategies to ensure compliance with JLL's business conduct
• Responsible for conducting annual Risk Assessment
• Maintain and share with client as required the site Risk Register

Site Operations

• Assist planning and execution of minor moves/restack and ad-hoc projects
• Development and administration of maintenance planner, coordinate all maintenance activities and ensure all unscheduled maintenance is promptly actioned
• Assist with onsite event setup and coordination where required
• Management of all faults and queries raised through the helpdesk.
• Ensure attendance to all reactive maintenance / downtime/ breakdown according to agreed SLA and escalate as appropriate
• Liaison with the landlord on matters relating to the premises including fire evacuation training/drills
• Develop and maintain Site Field Manuals/playbook
• Management of Shipping services including vendor liaison and dealing with queries and customs issues.
• Coordination of the Ergo assessment program

Required Qualifications, & Experience

• Degree or Diploma in Business Administration/ Finance/Facilities/Engineering or equivalent qualification
• Prior experience in Finance, Hospitality, Property Management or Facilities Management.

Location:

On-site -Singapore

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

About JLL -

We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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