Job Description

The Office of Information, Knowledge, and Library Services (OIKLS) invites applications for the position of Assistant Manager / Assistant Librarian (Collections Management).

The successful candidate will assist the Lead (Resources, Discovery & Access) to manage all operational areas of print resource acquisitions and electronic resource subscriptions in order that library collections remain updated, seamlessly accessible and relevant to the University\xe2\x80\x99s teaching, learning and research goals and aspirations. The incumbent will also assist to develop and implement evidence-based collection assessment practices and methodologies for resource optimisation and budget sustainability.

Responsibilities:

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  Assist with the operational acquisition workflow of e-resources including analysing usage, gathering feedback, preparing resource evaluation reports and executing procurement processes.
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  Organise vendor/publisher meetings, assess quotations, engage in basic negotiations, review license agreement, collect usage data, and resolve access/payment issues.
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  Monitor renewal schedules, payments and expenditures to ensure adequate cashflow, smooth acquisitions and renewals as planned, and to manage end of fiscal year activities.
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  Assist with engaging multiple stakeholders such as NSS Finance on best procurement practices, e-resources promotion and feedback for decision making.
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  Assist with management of ad-hoc projects to identify new resources, review existing workflows and/or establish new procedures to improve efficiency.
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  Perform collection analytics work to assess the value and impact of library collections. This includes understanding relevant data parameters required for data collection, identifying the methods for data collection and analysis, utilising professional tools and services to gather and organise data, analysing data, share findings and proposing follow-up actions.
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  Provide training for junior staff on the acquisition and subscription workflows to ensure efficient operations and undisrupted timely user access to resources.

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  A recognised bachelor\xe2\x80\x99s degree (in any field).
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  Minimum 3 years of relevant work experience and demonstrated ability in business, finance or procurement.
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  Work experience with library collection acquisitions, e-resource subscriptions, data analytics tools, scholarly publishing markets or open access will be advantageous.
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  Strong planning and organisation skills with attention to details.
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  Excellent written and oral communication skills.
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  Strong service mindset.
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  Strong working knowledge and experience in Microsoft software applications, especially Excel.
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  Team player with good interpersonal skills and able to collaborate effectively with users, colleagues and other internal and external stakeholders.
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  Adaptable to change, willing to continuously learn and keep abreast of emerging practices and technologies.