Job Description

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Job Title: Assistant Manager (Finance & Procurement, Project Support)
Posting Start Date: 27/10/2025
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The AquaPolis Programme Office (APO) is seeking a detail-oriented Assistant Manager to join our Research Management Team, supporting project finance, procurement, and grant operations for Singapore's tropical marine aquaculture R&D programme. This role is ideal for candidates with strong administrative and financial skills who wish to contribute to high-impact national R&D initiatives in food and aquaculture innovation.
Key Responsibilities
1. Finance & Procurement Administration

• Manage financial tracking and reconciliation for multiple research grants.
• Process institutional claims, reimbursements, and vendor payments in accordance with funding and university policies.
• Support procurement activities, including vendor sourcing, quotation evaluation, and contract administration.
• Liaise with NUS finance and procurement offices to ensure compliance and documentation accuracy.
• Maintain up-to-date financial records and assist with forecasting, audits, and fund utilisation reports.

2. Grant Operations & Reporting

• Support project monitoring and reporting, ensuring timely submission of deliverables.
• Prepare and consolidate financial and progress reports for Programme Office and funding agencies.
• Assist project teams with administrative and logistical matters related to grant management.

3. Coordination & Ecosystem Support

• Coordinate logistics for meetings, workshops, and review sessions, ensuring timely documentation and follow-up.
• Support industry engagement, outreach events, and public communication activities.

Qualifications

• Bachelor's degree with at least 3 years of relevant experience.
• Prior experience in finance, procurement, or research grant administration in a university or public agency setting.
• Strong attention to detail and accuracy in financial documentation.
• Good communication and coordination skills to work with internal teams, vendors, and collaborators.
• Proficiency in Microsoft Excel, Word, and PowerPoint; familiarity with SAP, Concur, or Power BI is an advantage.
• Interest in contributing to the growth of Singapore's aquaculture and R&D ecosystem.

Skills Required