Job Description

FWD Group spans Hong Kong & Macau, Thailand, Indonesia, the Philippines, Singapore, Malaysia, Vietnam, and Japan, offering life and medical insurance, general insurance and employee benefits across a number of its markets.

FWD is focused on creating fresh customer experiences, with easy-to-understand products, supported by digital technology. Through this customer-led approach, FWD aims to become a leading pan-Asian insurer that changes the way people feel about insurance.

Established in Asia in 2013, FWD is the insurance business of investment group, Pacific Century Group. For more information please visit WWW.FWD.COM
Purpose
Assist and provide support in managing the Group’s corporate secretarial matters and team to better support external and internal stakeholders.
Key accountabilities

• Provide corporate secretarial support independently to Group companies mainly incorporated in Singapore and Malaysia including drafting or reviewing directors’ and shareholders’ resolutions/minutes, handling KYC requests, attending to auditors’ requests, overseeing the updating and maintenance of statutory and corporate records, monitoring and coordinating with external corporate secretarial services providers in Singapore and Malaysia, and ensuring compliance with relevant statutory and regulatory requirements
• Organising and attending board meetings of Group companies incorporated in Singapore or other Group companies as required including drafting agendas, collating reports for inclusion in board packs for board meeting and preparation of minutes.
• Provide support on Group-wide capital funding including drafting the board resolutions involving Group companies in various jurisdictions including Cayman Islands, Singapore, Malaysia, Hong Kong and the P.R.C., and coordinating with various internal stakeholders to ensure the timely completion of funding request
• Be the facilitator on board approval in regard to capital funding request
• Provide execution support to Group companies incorporated in Indonesia, Thailand, Cambodia, Japan, and the Philippines
• Prepare/review directors and shareholders’ resolutions/minutes for specific transaction, relevant statutory forms and related documents
• Keep abreast of relevant regulatory updates and changes from Singapore and Malaysia registrars, as well as developments in the industry,
• Undertake other corporate or ad-hoc duties as required
• Provide guidance to junior staff where applicable

Qualifications / experience

• At least 8- 10 years relevant corporate secretarial experience gained from professional services firm or as in-house company secretary
• SAICSA/ICSA membership
• Legal or accounting qualifications and experience advantageous

Knowledge & technical skills

• Proficiency in MS Office, strong IT skills
• Excellent communication and interpersonal skills
• Fluent in English with excellent writing skills
• Able to manage multiple stakeholder requests under time pressure, independent but also a good team player with willingness to go the extra mile