Job Description

The Assistant Manager, Human Resources role is to give support to the Head of Human Resources and her team in HR operational duties. The job holder plays an integral role to support the business and HR/people management objectives. The job holder contributes at operational levels to ensure all HR priorities, policies and processes are within regulatory guidelines and timelines. The job holder must have the ability to communicate at all levels and provide professional advice and support to key stakeholders and employees on all aspects of HR in line with the Group’s long-term objectives.

MAIN RESPONSIBILITIES

Talent Acquisition / Onboarding

• Establishes resource planning in line with the approved Budget / Business Units and appropriate approvals
• Activates sourcing, referrals, shortlisting and selection of quality candidates for hiring manager and arranges interviews. Assists to fill the vacancies timely
• Arranges HO interviews for shortlisted candidates, where applicable
• Tracks and monitors the recruitment progress liaising with all respective stakeholders
• Liaising with Group HR and obtaining Group Security clearance and approvals from Head Office on final candidate
• Apply / Renew / Cancel Employment & Dependent Passes
• Prepares employment contracts
• Due Diligence checks in accordance with HR Onboarding & Exit procedures
• Onboard staff

• Timely processing of staff monthly payroll and CPF contributions
• Process Payroll reconciliation journal with SIN Finance
• Annual filing of employee’s income with the local tax authority
• Adhoc submission of IR21 tax filing for foreigners leaving the Bank during the year. Ensures to withhold their salaries for tax clearance
• Manages Performance Management cycles
• Manages enrolment / termination, claims settlement in Medical insurance program
• Manages Staff Wellness program
• Manages staff Leave system and ensure smooth running of all leave types

• Works closely with Group Learning and arranges dialogue sessions with Group Learning to encourage learning culture via ENBD Academy
• Monitors and reminds Covered Persons to attend relevant training courses to complete their mandatory CPD hours. Consolidates CPD Registers, Certificates and Invoices for timely submission to IBF on their CPD hours
• Monitors and reminds Non-Covered Persons to attend relevant training courses to complete their mandatory CPD hours
• Manages Staff training registration and invoice payment
• Timely submissions of training grants

• Facilitates SIN Branch quarterly Unit GEM Awards and work with SIN EXCO and GHR on Head Office Annual GEM Awards
• Facilitate SIN Branch Long Service Awards

• Ensures key and operational risks are addressed or mitigated through effective control procedures
• Performs Fit & Proper Checks for RNF submissions (appointment, cessation, updates), SMs and MRPs
• Informs SIN Compliance on staff movements in SIN Treasury
• Maintains/updates MAS Prohibition List for onboarding due diligence checks on new hires
• Monitors staff mandatory block leave to ensure compliance
• Monitors Covered Persons CPD hours, ensure compliance and prompt submission

• Monthly submission of HR reports to Group HR
• KCA (bi-annual and annual) and annual ORCA reports to SIN Risk
• Monthly KRI reports to SIN Risk
• Quarterly and annual regulatory reports
• Updates Organization Chart
• Timely submission of Annual Covered Persons CPD hours
• Prompt submission of Training grants
• Timely submission of Government paid Childcare/Extended Childcare Leave, Maternity and Paternity Leave
  

• Experience in the full spectrum of HR operations and regulatory guidelines
• Proficiency in Microsoft Office applications: Word, Excel, Powerpoint and Outlook
• Familiar with Payroll software
• People Management skills
• Professional and maintains confidentiality in all HR matters
• Team player, pro-active, independent and self-motivated
• Take initiative, committed
• Responsible
• Good communication and interpersonal skills
• Collaboration and takes ownership
• Min. 5 years’ experience in HR in Banking & Finance
• A Level / Diploma