Job Description

\xe2\x80\x8bOne of the world\'s leading global investment management firms is seeking an Assistant to support the Client Relations Team. If you\'re an out-going, proactive, detail-oriented with relevant experience in providing seamless administrative support in Financial Services, we encourage you to apply.\xe2\x80\x8b\xe2\x80\x8bResponsibilities\xe2\x80\x8bLiaise with Directors to manage complex calendars and schedule meetings for new business pitches, consultant meetings, and client review meetings.Proactively handle incoming queries, directing them to the appropriate associates or departments in a timely and accurate manner.Coordinate travel arrangements and expense reports for the team.Manage faxes, reports, incoming mail, and maintain up-to-date file records.Assist with the preparation of reports, including the creation of charts and tables, data gathering, and basic research.Collate and prepare materials for client/consultant meetings from the Intranet and the Marketing Database.Maintain the CRM database, ensuring activity and contact notes are timely and up-to-date.Work closely with client relations associates on follow-up from client and prospect meetings.Assist in the preparation of Requests for Proposals, Questionnaires, and tenders.Contribute to special department projects as needed.\xe2\x80\x8bRequirementsGood academic qualifications with at least 6 years of secretarial/administrative support experience in the financial services industry.Proactive, organized, detail-oriented, and self-motivated individual with the ability to multitask.Flexible team player who can work in a fast-paced environment with enthusiasm and a willingness to take on additional responsibilities.Excellent verbal and written communication skills.Exceptional interpersonal skills and a strong service orientation.Proficient in using spreadsheets and advanced knowledge of MS Office suite (Word, Excel, PowerPoint, Outlook).Familiarity with web-based databases and CRM systems.Ability to produce month-end materials for clients.Singapore Citizen or PR is a must\xe2\x80\x8b\xe2\x80\x8b\xe2\x80\x8b\xe2\x80\x8bFor further details, please contact Maria Miles-Vinall or send across your details to mmv@charlottefrank.com\xe2\x80\x8b\xe2\x80\x8bJob Code: MMV/44580\xe2\x80\x8bPersonal data collected will be used for recruitment purposes only\xe2\x80\x8b\xe2\x80\x8bBy applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy\xe2\x80\x8bhttps://www.charlottefrank.com/privacy-policy\xe2\x80\x8b

Charlotte Frank