Job Description

Job Summary

The HR Operations team is an integral part of the HR Unit to provide client-focused, efficient, cost-effective, compliant and consistent HR services to managers and employees in SGX Group which has presence in Singapore, Europe, USA, India, Hong Kong, Japan and Australia.

We are seeking an experienced HR Operations Specialist to support HR services in SGX Group Overseas offices. You will interact with employees from a number of overseas offices and work closely with HR Business Partners, international agencies and service providers, and internal control functions to deliver HR activities relating to payroll, tax and accounting, employee group insurance, leave and training administration, assignment and relocation, vendor management and procurement activities. The incumbent will report to the Head of HR Operations.

To excel in this role, having a strong interest for and demonstrated problem solving skills, ability to use data and draw logical connections to support a decision will be essential. You are detailed with numbers, self-driven and resourceful to acquire new knowledge in an unfamiliar area and go beyond analytically.

Job Responsibilities

• Gather inputs and work with payroll and pension providers to process payroll for the Overseas offices.
• Prepare payroll files for review and authorisations, supervise payroll results, GL posting and account reconciliations.
• Perform assignees payroll and tax filing (including for equity/stock options, Directors Fees).
• Ensure salary payments and statutory contributions are delivered timely and accurately, in accordance with company\'s policy and procedures, comply with local government regulations, applicable labour laws and tax obligations.
• Manage and administer overseas training and staff benefits, conduct insurance benefits review and renewals.
• Manage the sourcing and engagement of third-party providers, contractual renewal, budget and procurement activities within outsourcing and procurement policy.
• Keep abreast of local legislation updates, identify changes that impact payroll, statutory benefits, leave and tax activities and remediate timely.
• Liaise, respond to, and resolve queries from employees, statutory agencies, auditors and internal departments relating to HR services.
• Gather and provide inputs to audit, statutory surveys, forecasts and accruals, benefits claims, staff cost capitalization and 401K. Prepare reports on training hours, mandatory block leave, leave accrual and staff cost capitalization.
• Take accountability for periodic reviews to ensure application of effective controls procedures across subsidaries consistently, proactively identify and mitigate operational risks.
• Take on other assigned tasks,
• Lead change initiatives using RPA/Lean Six Sigma to improve process efficiency.
• Set up overseas office, registration of new legal entities or run a tax review.
• Work with HRIS and Payroll providers to keep payroll system relevant, accurate and efficient.
• Participate in business continuity planning and testing

• Minimum of 5 years of experience in human resource, payroll & tax in a complex and dynamic environment.
• Prior experience of supporting payroll and tax in multiple geographies, and any RPA tools will be a strong plus. Working knowledge of MS Excel skill to manipulate datasheets is a must.
• Good working knowledge of employment regulations, local and expatriate payroll management and its legislations, social security/insurance, equity/stock plan administration, income tax reporting and accounting practices.
• Demonstrated strong problem-solving skills and technical expertise to deal with new situations or queries in payroll calculations, equity/stock plan administration, taxes and accounting practices.
• Ability to multi-task concurrently and operate with a sense of urgency, exhibit high conduct of integrity and risk mindset, handle data with precision in a discreet and professional manner.
• Able to drive outcomes, organized, analytical, meticulous, deliver the work with accuracy and completeness independently and as a team.
• Good written and verbal communication skill

Singapore Exchange