Job : Brand, Marketing
Primary Location : Asia-Singapore-Singapore
Schedule : Full-time
Employee Status : Permanent
Posting Date : 14/Mar/2023, 5:13:03 AM
Unposting Date : 28/Mar/2023, 5:59:00 PM


Role Responsibilities
Responsible for supporting the Group Corporate Affairs and People & Culture Communications teams with administration tasks including external vendor management, budget management, recruitment admin and technology support. Key responsibilities

• Vendor management
• Support teams in \xe2\x80\x98request for proposal\xe2\x80\x99 (RFP) processes to establish suitable vendors.
• Working closely with the Supply Chain Management (SCM) team, onboard new vendors, completing all required risk assessments, TPSAs, NDAs and other tasks as triggered by SCBuy.
• Serve as the main point of contact for SCM.
• Seeking input from the wider teams, draft vendor contracts, SOWs and engagement requests.
• Maintain a log of all vendor contracts, ensuring that RFPs are triggered / new agreements are raised in a timely manner.
• Conduct vendor performance reviews, as required.

Budget management

• Working closely with the Corporate Affairs & Brand and People & Culture Communications Business Planning Managers (BPMs), track and manage all team budgets, providing regular updates to department heads.
• Support BPMs in preparing materials for quarterly Business Performance Forum meetings.
• Serve as key contact person for the CABM COO team.
• Raise purchase orders, process invoices and track / manage all payments through to completion (updating budget documents as you go).
• Process cross-border recharges.
• Request approvals and dispensations for credit card purchases.
• Where required, support wider teams with expenses processing.

Recruitment / team admin

• Complete SuccessFactors training to ensure familiarity with all HR-related systems and processes.
• Raise job requests and follow through to completion.
• Serve as key contact for Talent Acquisition team, supporting with CV shortlisting, interview scheduling and candidate onboarding.
• Manage NEWs (contract workers) including onboarding and timesheet approvals.
• Keep a record of team leave plans and updates.
• Raise access and technology requests for all new joiners.

Diary management and other secretarial support (20% of time)

• Support the Managing Directors (MDs) based in Singapore with basic diary management (schedule meetings with other senior executives, room bookings, PA distribution lists).
• Support the MD based in Singapore with travel bookings and expense claims.

Other

• Working closely with the Corporate Affairs & Brand and People & Culture Communications BPMs, support in the tracking and management of Objectives and Key Results (OKRs), including drafting materials for check-in meetings.
• Liaise with IT / Guru bar colleagues when technology issues arise (e.g., non-functioning laptops / network issues).
• Support with team activities and events (e.g., all team calls, social gatherings).

Business

• Awareness and understanding of the CABM strategy and OKRs.

People & Talent

• Ensure all team members are registered for required training and that all e-learning is completed by the required deadline.

Risk Management

• Proactively raise potential risks and known issues, identifying solutions to mitigate or resolve.

Governance

• Working closely with the CABM COO office, ensure that any projects meet standard global governance policies and procedures where applicable and where required.

Key characteristics

• Personable and professional
• Resilient under time pressure and in dealing with complex issues
• Self-motivated, able to work independently and under pressure
• Excellent verbal and written communication and people skills
• Strong project management skills

Regulatory & Business Conduct

• Display exemplary conduct and live by the Group\xe2\x80\x99s Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
• Work with the wider team to achieve the outcomes set out in the Bank\xe2\x80\x99s Conduct Principles.
• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key stakeholders
Internal

• Global Corporate Affairs and Brand (including Group Media, Executive Comms, Sustainability Comms, Digital Channels, Content, Brand, Events and Sponsorship)
• Global People & Culture Communications
• Supply Chain Management
• Talent Acquisition / HR
• CABM COO
• CABM BPMs
• CABM PAs

External

• Vendors / agencies

Other Responsibilities

• Embed Here for good and Group\xe2\x80\x99s brand and values.

Our Ideal Candidate

• 8+ years in administration and vendor / process management
• Strong Organizational Skills with Project Management experience
• Budget Management Experience.
• Excellent Verbal and Written Communication Skills

Role Specific Technical Competencies

• Creativity
• OKRs
• Planning: tactical, strategic
• Manage projects
• Written communications
• Risk management

About Standard Chartered We\'re an international bank, nimble enough to act, big enough for impact. For more than 160 years, we\'ve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you\'re looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can\'t wait to see the talents you can bring us.
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you\'ll see how we value difference and advocate inclusion. Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
• Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum
• Flexible working options based around home and office locations, with flexible working patterns
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you\'ve applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process. Visit our careers website www.sc.com/careers