Job Description

Broad Function
To provide administrative, logistics and office support for Department of Surgery.
Key Roles & Responsibiities
Specific * Overall division admin support, including scheduling of meetings, meeting logistics, secretariat support, and collation of information.

• Provide Stationery and office admin support including for IT and facility maintenance issues
• Provide secretariat and logistical support to department meetings and events for internal and external stakeholders. Duties may include scheduling, minute taking, and preparing simple presentations and reports.
• Provide support to Heads of Department (HOD) including calendar management, claims, and overseas travel arrangement.
• Provide administrative support for Department Doctors including onboarding and off boarding activities, oversight of relevant certifications, leave projections, roster dissemination, and claims submission.
• Arrangement of staff educational and cohesion activities.
• Provide administrative support for procurement of items for clinical services, when required.

General * Any other duties as assigned by the Reporting Officer.
JOB REQUIREMENTS
Education / Training / Experience * Diploma or GCE 'A' Levels preferred

• At least 3-5 years of related experience in a similar capacity, secretarial experience is preferred.

Attributes * Able to multi-task and manage projects.

• Able to communicate effectively at all levels with good interpersonal skills.
• Possess a good command of the English language, both written and spoken.
• Healthcare experience is preferred
• Proficiency in Microsoft Office essential
• Team-player

Skills Required