Job Description

What the role is:The Ministry of Home Affairs (MHA) aspires to be a world-class organisation in delivering safety and security for our people. In pursuing our mission to make Singapore our Safe and Secure Best Home, we remain always constant and true to our core values of Honour and Unity. Incumbent with the Governance, Development & System unit under the Centre of Excellence Directorate is responsible for the efficient and effective daily financial transactions in MHQ\'s Finance Section to support the operations of MHQ.What you will be working on:Principal Accountabilities (a) Ensure all claims are in line with IM and MHA guidelines before raising Service Request (SR) to Vital for processing payment (b) Manage the provision of financial and other transactional services by Vital.org to MHQ (c) Ensure that all transactions (payment, deduction, and cessation matters) have been properly performed by Vital (d) Provide financial advice (such as applicable directives, account codes and cost centre) to MHA HQ officers on expenditures, allowances, deductions, claims and other financial aspects/process/procedures (e) Administer the process for payroll-related matters (f) Process e-invoices received and send them to officers for verification (g) Perform system goods and services receipt upon officers\' verification (h) Monitor MHQ\'s late payments statistics via Vista Invoice Aging Dashboard and inform officers to follow-up on outstanding invoices (i) Review the monthly MHQ\'s NFS & Fi@Gov Security Exception reports (j) Assume the role of Programme administrator for corporate credit card (k) Assume the role of Programme administrator for centralised telecommunications billing (l) Conduct monthly surprise checks on Imprest Books (m) Check that reimbursements to/from Statutory Boards and Home Team Departments are in order (n) Other ad hoc duties assigned by supervisorsWhat we are looking for:Background Experience/Qualifications (a) Qualifications in Accounting is preferred. (b) Strong communication, interpersonal and organisational skills (c) A good team worker, with ability to multi-task and work independently (d) Good in Excel and knowledgeable about government financial procedures will be added advantages in carrying out the job successfully All new appointees will be appointed on a two-year contract in the first instance. We wish to inform that only shortlisted candidates will be notified within 30 days upon closing of the advertisement.About Ministry of Home Affairs:We work as a team, in partnership with the community, to make Singapore our safe and secure Best Home.

Ministry of Home Affairs