AWARE\xe2\x80\x99s Fundraising team is looking for a Ball Project Coordinator for its annual fundraising gala in October 2023. The Ball Project Coordinator will join AWARE\xe2\x80\x99s dynamic fundraising team to plan and execute the AWARE Ball, from the initial conception of the event to its successful completion. This role requires excellent event-planning skills, along with the ability to work closely with the team and external vendors within tight deadlines, to ensure a successful, enjoyable event that meets organisational goals and expectations. We are looking for someone who is creative, knows how to run a smooth large-scale event, is comfortable at handling the nitty gritty of logistics and is able to build relationships with our sponsors. They should be savvy, hands-on, excel at multitasking and balancing big-picture concerns such as fundraising strategy with details such as d\xc3\xa9cor and menu selection. You will be a part of the organising team that raises the funds necessary for AWARE to operate its services and advance its mission of promoting women\xe2\x80\x99s rights and gender equality. More information about the previous 2022 Ball can be found here. Position: Ball Project Coordinator
Contract Period: June to November 2023 (6 months) with first two months being part-time (80%) and final month being part-time (50%)
Salary: $5,000 a month at full-time rate

Job description

Support the Fundraising team in the planning and execution of the annual AWARE Ball:

• Maintain project timelines, budgets and contingency plans
• Assist in conceptualising event, including design and event communications work
• Coordinate in-kind sponsorships for auction and lucky dips; coordinate with partners, corporate sponsors and performers
• Arrange event logistics including transportation of collaterals, gifts and in-kind items, venue set-up, entertainment schedule to ensure that the event runs smoothly
• Prepare event-related materials and recruit and train volunteers for the event
• Evaluate the event\xe2\x80\x99s success and prepare post-event reports to improve on future Balls
• Support Ball Committee\xe2\x80\x99s progress and organise meetings to ensure productive outcomes
• Execute other operational and administrative tasks to ensure a successful event

Requirements

• Strong project management and event-planning skills: highly creative, adaptable, a self-starter, able to work independently
• Relevant experience in managing logistics and people
• Excellent written and verbal communication skills
• Proficiency with Google Suite, especially Google Docs and Sheets
• Superb time-management and organisational skills
• Competency in maintaining positive and effective working relationships with a broad range of stakeholders
• Strong belief in gender equality and the values of AWARE

Please note that due to the large number of applications, only shortlisted applicants will be contacted for an interview. If you have any questions about this position, please email careers@aware.org.sg.