Job Description

Job Title Bid Manager Summary In this role, the Bid Manager is to actively manage the bid process for all go-ahead bids, adding value and effective support to Business Development and Commercial Management (BidCom) by leading all day to day bid activities, ensuring bid framework procedures and governance are followed to deliver a compliant, compelling bid on time, and ensuring bid documentation is of a high standard, is clear, appropriate to the project, and communicates the agreed win strategies and win themes.The Bid Manager will develop bid-winning strategies, conduct research, write and review proposals, negotiate with stakeholders, and collaborate with other team members to ensure bid security.The Bid Manager is responsible to champion the use of, and carry out all work in line with, the defined bid framework procedures, governance and processes and takes ownership for the end-to-end process on all bids from qualification to contract award.Key outputs of this role: -

• All client requirements including the bid submission are responded to within the required timeframes;
• Defined bid framework tools and processes are followed by all bid team members throughout the bid;
• Bids are well planned with responsibilities, expectations and timelines communicated clearly to all stakeholders;
• Bid proposals are effectively written in compliance with client requirements, and are compelling, clearly articulating winning strategies, win themes and the C&W solution;
• Bid submission documents are thoroughly reviewed to a high degree of professionalism and accuracy prior to submission.

Pre-Tender Support

• Support Business Development in all stages from pre-tender client engagement, opportunity identification, RFPs, EOIs, Pre-Qualifications, data collation to response submission
• Set up bid team and disseminate data to facilitate pre-tender discussions
• Engage in meaningful pre-tender preparatory works and site visits

Bid Management

• Lead and effectively manage the entire bid process from review of RFP to award
• Attend tender briefing or site show rounds to gain better understanding of client requirements and potential competition
• Establish bid timeline with clear milestones and communication channels
• Set up bid project team comprising of key stakeholders and subject matter experts
• Schedule and deliver bid project team meetings (kick-off, workshop, storyboarding sessions, proposal reviews, governance/sign off, approval) ensuring outputs are agreed and deliverables are viable within the available timeframe
• Tabulate issues, status, actions required, etc. after meetings and update bid project team
• Liaise with relevant internal teams in reviewing the tender documents
• Identify risks throughout the bid process, highlighting areas of concerns to Business Units
• Collate and send tender clarification queries to client, thereafter, disseminate client\xe2\x80\x99s replies to project team
• Create, issue and manage the bid response templates
• Control and consolidate the bid response ensuring the structure complies with the client requirements
• Collaborate closely with the bid project team to identify strategy, value proposition and win themes, and to develop strategic solutions appropriate for the bid
• Develop and write relevant and persuasive content for the bid response
• Ensure the winning strategy and win themes are articulated effectively throughout the bid response, demonstrating full appreciation and understanding of what the client needs
• Ensure bid submission documents are of high quality and adhere to guidelines for consistent branding
• Prepare, collate and review all required submission documents including required sign-off by authorised signatories
• Prepare and ensure approval documents are in order
• Prepare and collate response for post-submission clarification from client
• Prepare tender presentation slides
• Undertake post-mortem reviews with Business Units, identify what are the lessons learnt and implement resulting actions
• Upon award, initiate transition kick-off and ensure proper handover to Business Units
• Support Business Units in the contract close-out e.g. purchase insurance, sign agreement, documentation, etc

Content Management / Best Practice

• Develop and maintain a professional and comprehensive bid content depository to be shared with Business Units
• Develop and refine the bid framework tools and processes by providing constructive feedback and ideas
• Actively read up, understand new content of relevance and share such content with fellow Bid Managers
• Explore and adopt best practices and share such knowledge with Business Units
• Drive and advocate growth within the team through learning; ensuring adoption of good practices, assisting with difficulties and feedback; and supporting fellow Bid Managers
• Build strong relationships with internal stakeholders, including the finance, HR, legal, risk assessment, HSSEQ and procurement teams, heads of Business Units, HQ teams and business partners.

Others

• Prepare reports and presentation document for internal and external use to support bidding and the development of business growth.
• Organize team events and trainings.
• Perform other related duties as required or assigned.

Cushman & Wakefield