Job Description

Job Scope:
Board Administration

• Maintain board profiles and board registers
• Filing and organising documents and data (physical and online)
• Collation and organising/reviewing Management report submissions
• Boards Meeting materials platform management
• Board Welcome Kit and Induction

Board Meeting Support

• Calendar scheduling
• Board Meeting preparation - F&B catering, meeting package, liaising with Facilities team, Boardroom Setup (physical and virtual)
• Onsite support at meetings including tea/food serving, conferencing
• Faculty Documentation

General Administration

• Arrangement for local and/or overseas delivery services
• Internal meeting minutes writing
• Upkeeping of Board Secretariat records
• Assistance and support for board events and retreats
• Procurement and Finance matters
• Maintain Board Secretariat inventories/equipment
• General support to the Board Secretariat, Risk Management and Corporate Administration department

Data Administration Support for the Integrated System on ERM and BCM modules

• Check data input and supporting documents in the system
• Verify the data extracted from the system are aligned with Dashboard
• Update and key in additional key information arising from clarification at the different stages
• Maintain and export final approved documents from the system (i.e. Risk Registers and Dashboard)

Risk Management Engagement Sessions and Meetings Support

• Calendar scheduling
• Onsite support at meetings for meeting preparations/ documentations as necessary

"See It? Say It!" Mobile Application ("App") Support

• Assist with the User Acceptance Testing (UAT) testing for the redevelopment of the App in-house
• Provide support by contributing ideas and developing draft publicity posters on Risk Awareness Series
• Provide support for Risk Awareness events including distribution of prizes/ vouchers

SharePoint Administration Support for Risk Management, Business Continuity and "See It? Say It!" Site

• Maintain SharePoint Site

Requirements:

• Competent in managing administrative functions
• IT savvy with the ability to establish and maintain effective office systems
• Good in communication skills, including writing of agenda, minutes and correspondence
• Excellent time management skills in terms of prioritization and multitasking to complete a cross-functional and broad range of activities
• Work experience in a research/academic environment with background in Governance, Risk and Compliance would be advantageous
• Responsible individual with integrity and good attitude

Additional Information:

• Salary - Up to S$3200 per month
• Commencement Date: Immediate
• Contract duration: 6-month convertible
• Working days and hours: Mon to Fri 8.30am to 6pm
• Location: Outram Park

Lyn, Yee Chen Fu EA License No. 02C3423 Personnel Registration No. R1110796

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